Lediga jobb som Ambassadsekreterare i Stockholm

Vi söker en Sekreterare!

Arbetsuppgifter:
I tjänsten som sekreterare hos oss kommer du att arbeta med vanligt förekommande
sekreteraruppgifter så som telefonsamtal, protokollföring, administration och dokumenthantering

Utbildning/Erfarenhet:
Vi söker dig med relevant utbildning och goda språkfärdigheter. Erfarenhet som Sekreterare, intresse för administration, språken kan vara såväl svenska som engelska och arabiska. Som person önskar vi att du är drivande och självgående med god förmåga att hantera deadlines. För att kunna göra ett bra arbete behöver
du vara stresstålig och serviceinriktad, flexibel och bra på att själv strukturera ditt arbete på ett strukturerat och organiserat sätt. Visa mindre

Facilities Support Officer (SWE24.450)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination. We welcome and encourage applications from people of all backgrounds. We do not discriminate based on disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status, or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are looking for a Facilities Support Officer.
Main purpose of job:
As Facilities Support Officer you will ensure the highest standards of hygiene, manage household supplies and assist in the smooth running of the UK Ambassador's residence, including assisting with running official events and meetings. This role requires discretion and ensuring the privacy and security of the occupants and guests at our residence.
Roles and responsibilities:
. Work with the Estates Manager to ensure that all planned and reactive maintenance for office and residential property is completed.
. Carry out minor repairs including plumbing, carpentry and painting.
. Maintain and ensure functionality of lighting, fixtures, doors and windows.
. Ensure the grounds and common areas are clean, safe, and presentable.
. Support other members of the Estates team as required. This involves supporting
Embassy cleaning staff in the event of absence.
. Ensure compliance with Swedish and UK health and safety standards.
. Monitor and maintain tools, machinery and Embassy assets.
. Complete required administration to ensure that accurate records are maintained.
. Work with all internal stakeholders and external contractors as necessary.
. Respond promptly to maintenance requests and emergencies.
. Coordinate with external contractors for specialised repairs or works.
. Provide local technical expertise, escalating to Technical Works Officers where required.



Essential on arrival:
. Ability to understand and communicate with wide range of internal and external stakeholders
. Basic knowledge of local health and safety laws and procedures
. Effective written and spoken Swedish (at least B level)
. Effective written and spoken English (B level)
. Basic Computer skills - MS Office

Desirable qualifications, skills and experience
. Driving licence
Required behaviours
Managing a Quality Service, Working Together

Application deadline 29 December 2024

This is a part time contract (30h) per week.
The Embassy offers a wide range of learning and development opportunities, including job-specific training and broader learning linked to the Diplomatic Academy.

The Embassy is part of the Nordic and Baltic Network of British Embassies that work together to provide relevant learning opportunities including mentoring, work shadowing and more formal training programmes.

All applicants should have the right to live and work in Sweden. The British Embassy doesn´t sponsor work permits applications.

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information, please consult:
https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

The successful candidate will be subject to confirmation of a background check and security clearance.

For more details and information on how to apply please follow the link below:
https://fco.tal.net/vx/appcentre-ext/brand-0/spa-1/candidate/so/pm/4/pl/1/opp/24080-Facilities-Support-Officer-SWE24-450/en-GB Visa mindre

Social Secretary

Job Description:
. Maintaining the Ambassador's calendar.
. Assisting the Head of Chancery with different tasks.
. Scheduling Ambassador's meetings with various organizations, universities, companies and Swedish
Government Offices.
. Following Swedish and Finnish media and translating relevant news articles.
. Welcoming and coordinating guest visits.
. Organizing the Ambassador's business trips (including meetings, transportation and accommodation).
. Jointly organizing National Day, Independence Day and Kashmir Day events along with other colleagues.
. Assisting the visiting delegations in terms of making arrangements for their official meetings, accommodations and transportation facilitation.
. Show flexibility and time management skills in other office tasks assigned.
. Any other tasks assigned by the Head of Mission (HOM) or Head of Chancery (HOC.

About the Embassy of Pakistan to Sweden and Finland

The role of the Embassy is to protect and promote the interests of Pakistan and Pakistanis abroad. This involves further strengthening the bilateral relationship between Pakistan and Sweden-Finland in areas such as business, education and culture. The mission also provides the Pakistani diaspora residing in Sweden and Finland with consular services.

The Mission serves under the Ministry of Foreign Affairs in Pakistan.

Qualifications:

The candidate should be a Swedish national with a strong knowledge of Sweden as well as the Swedish culture and society. The candidate should have a Bachelor's degree and a minimum of two years' work experience, good IT-skills and must be fluent in English and Swedish. Knowledge of Finnish would be an advantage.

The candidate should also be responsible, have good organizational and time management skills, as well as to be prepared to work in a multicultural environment.

The position is full time (Monday-Friday 09.00-17.00, one hour lunch is included)

Note: Please be advised that the Pakistan Embassy does not provide relocation assistance or medical allowance or any other charges associated with taking up the position would be the responsibility of the successful candidate.

Salary:

The salary will be based upon the applicant's experience.

Starting date:

23rd September (one week orientation period working alongside the current Social Secretary).

How to apply:

Please send your application in English no later than 15th August (Cover Letter and CV) to:
social.pakistanembassy@gmail.com

Successful candidates will be called for an interview. Visa mindre

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Stockholm.

Please be advised that the Australian Embassy, Stockholm does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.



About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.



About the Australian Embassy in Stockholm

The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland and Latvia and for providing Australians resident in or visiting these countries and Estonia with consular and passport services.



About the Position

Under general direction, the Consular and Passports Officer provides consular and passport services to Australians residing in or visiting Sweden, Finland, Latvia and Estonia. This position is also responsible for undertaking general administrative duties and providing corporate support to the team within the Embassy.

The key responsibilities of this position include, but are not limited to:

* Provide a range of consular and passport services to Australian citizens in accordance with the Australian Passports Act, including client interviews, preparing documentation and processing applications, checking guarantors, financial transactions, providing advice and managing moderately complex casework.
* Provide timely advice and reporting on consular and passport cases, including drafting correspondence and liaising with internal and external stakeholders.
* Undertake prison, hospital and general welfare visits to Australian citizens requiring assistance in Sweden, Finland, Latvia and Estonia.
* Develop and maintain strong working relationships with key stakeholders including but not limited to like-minded missions, police, airlines, funeral homes, prisons and immigration.
* Manage and accurately maintain consular and passport statistics and databases, including timely updates on cases and filing of documents.
* Provide notarial services to clients in accordance with legislative requirements and departmental guidelines including witnessing signatures and certifying documents.
* Prepare and support voting facilities for Australian Federal and State elections and by-elections.
* Provide reception services, including responding to passports and consular enquiries from members of the public, working with relevant colleagues.
* Contribute to crisis preparedness by assisting with contingency planning, consular response team training and assist with consular crisis responses in Sweden, Finland, Latvia and Estonia.
* Ensure public facing information relating to consular and passport services is accurate including on social media, Smartraveller and Embassy website.
* Develop and maintain strong working relationship with Honorary Consuls network in countries of non-resident accreditation.
* Adherence to Australian Public Service and departmental policies, practices, values and guidelines.
* Coordinate and provide administrative and support duties, including back-up support as required.


Qualifications/Experience

* Ability to develop a sound working knowledge of the guidelines, policies and legislation governing the provision of passport and consular services that apply to the Australian government.
* Excellent client service skills and demonstrated ability to consult, liaise and negotiate with distressed, difficult and disturbed clients.
* Excellent English and Swedish written and oral communication skills.
* Strong organisational skills, ability to multi-task and manage priorities, take initiative and work under pressure.
* Ability to exercise discretion and manage sensitive information in accordance with policy and legal requirements.
* Proven ability to provide accurate and timely information with a focus on attention to detail.
* Ability to work cooperatively within a small team and willingness to build productive working relationships.
* Well-honed initiative and an ability to think flexibility and exercise discretion when dealing with sensitive matters.
* Proficiency in Microsoft Office software applications.
* Ability to be punctual and on time particularly for client-facing roles.


Selection Criteria

In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly 250 words per response. The panel will not assess responses which exceed the word limit.

A. Demonstrated ability to perform general administrative or processing activities, interpret and apply legislation and policies.

B. Strong planning and organisational skills and the ability to manage multiple tasks and priorities in a high volume, client-focussed environment.

C. Excellent customer service skills and the ability to exercise good judgement and discretion when managing sensitive information.

D. Strong communication skills in English and Swedish, with the ability to communicate empathically and clearly with people from diverse backgrounds both verbally and in writing.

E. Ability to build relationships and work effectively with other team members in a busy and demanding environment by demonstrating flexibility, adaptability and initiative.



The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to recruitment.london@dfat.gov.au.

We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values. Visa mindre

The Embassy of Denmark in Stockholm is looking for a full time Consular Officer on a 6-month temporary local contract with a possibility for extension.

The position
Your tasks will i.a. include the following:
- Provide customer assistance to Danish nationals applying for passports at the counter
- Assist with data entry for various internal systems within passport, visa and residence permits
- Answer inquiries about Danish rules and regulation
- Communication (oral and written) with Swedish authorities
- Other consular assistance, including advice and assistance to Danish nationals in crises situations, e.g. accidents, sickness etc.
- Ad hoc assignments from the management team

The ideal candidate
- Excellent communication skills
- A structured mind-set and good planning and coordination skills
- Service-mindedness
- IT proficiency and solid skills regarding the Microsoft Office program
- Has the ability to work independently and as a team member, often under time pressure
- Has strict prioritization capabilities related to both time and tasks
- Is responsible and robust and willing to work extra hours occasionally when needed
- Has fluency in Swedish and/or Danish

What we offer
- A position in a dynamic, inter-cultural and informal work environment with a wide range of diverse tasks and a high degree of individual responsibility
- Good opportunities for developing your competencies

Employment conditions
- Full time employment on a 6-month temporary local contract with a possible extension based on Swedish labour law and the minimum standards of the Danish Foreign Service
- A standard 37 hours workweek, including 30 min lunch, on the basis of a flexible hours schedule
- Entitlement to 2,08 days of paid holiday per month (25 days per year)
- A salary which reflects the candidate's level of qualifications and functions
- Social security and workplace pension schemes

Application and Recruitment Process

Please submit your application with the relevant supporting documents to jobstoamb@um.dk marked "Application: Consular Officer".

Deadline is 15 January 2024. Selected candidates will be invited for interviews, which are expected to take place in week 3 and 4. Final candidates will have to pass security clearance by the relevant Danish authorities.

The Ministry of Foreign Affairs and the Embassy of Denmark value diversity and equal opportunities for all and welcome applications from all qualified candidates regardless of race, sex, religion, age or disability.

Additional information
For additional information about the position, please feel free to contact Head of Administration Ms. Heléne Jensen, e-mail: heljes@um.dk, phone: +46 (0)8 406 75 38. For more information about the Embassy, please visit our website www.sverige.um.dk.

About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is a workplace with 21 employees, 4 of whom are posted from Danish ministries. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. Visa mindre

Förbundsrepubliken Tysklands ambassad i Stockholm söker fr.o.m. 1 september 2024 en kontorsassistent till militärattachéstaben för tillsättningen av en heltidstjänst (40 timmar i veckan) med tillsvidareanställning

Huvudsakliga arbetsuppgifter:

. Självständigt sekretariatsarbete åt försvarsattachén (organisation och administration av möten, besök, tjänsteresor och korrespondens);
. koordinering, planering och genomförande av militärattachéstabens arrangemang;
. medarbete vid suveränitetsrättsliga förvaltningsärenden, i synnerhet besöksanmälningar för militära truppvistelser och ansökningar om överflygnings- och landningstillstånd för militära flygplan i Sverige;
. internetsökningar och bearbetning av information på tyska, engelska och svenska;
. självständig korrespondens (på tyska, engelska (C1) och svenska (B2)) samt samarbete under eget ansvar med svenska och tyska myndigheter;
. hantering av kommunikation och översättningsuppgifter (översättning av diplomatisk korrespondens och andra dokument) på tyska, engelska och svenska;
. administration av kontaktuppgifter och inbjudningslistor;
. andra arbetsuppgifter inom ambassaden efter koordinering med militärattachén.

Kravprofil:

. Mycket god skriftlig och muntlig språkfärdighet på tyska, motsvarande eller nästan motsvarande modersmålsnivå (nivå C2 inom den gemensamma europeiska referensramen för språk);
. mycket god skriftlig och muntlig språkfärdighet på engelska (nivå C1 inom den gemensamma europeiska referensramen för språk);
. god skriftlig och muntlig språkfärdighet på svenska (nivå B2 inom den gemensamma europeiska referensramen för språk);
. mycket goda kunskaper i MS Office och annan IT samt beredskap att göra sig förtrogen och arbeta med myndigheters interna mjukvara (t.ex. för adressregister);
. erfarenhet av sekretariats- eller kontorsarbete;
. organisationsförmåga samt förmågan att arbeta självständigt, proaktivt och ansvarsfullt;
. bra teamkänsla samt absolut tillförlitlighet och diskretion;
. ett självsäkert, vänligt, öppet och professionellt uppträdande;
. beredskap att prestera, förmåga att tåla belastning, flexibilitet.
Arbetsplatsen kräver också beredskap att vara flexibel med avseende på arbetstiden. T.ex. krävs det i viss mån deltagande i kvällsarrangemang.

Ambassaden erbjuder:

. En angenäm arbetsatmosfär och ett engagerat team bestående av både lokalanställd och utsänd personal;
. ansvarsfulla och omväxlande arbetsuppgifter;
. en heltidsanställning (40 timmar i veckan);
. en tillsvidareanställning med 6 månaders provanställning; anställningen regleras av ambassadens mönsteranställningsavtal och följer svensk lag;
. beroende på arbetslivserfarenhet och kvalifikation en bruttolön fr.o.m. 30.781SEK i månaden.
Upplysningar om arbetsuppgifterna lämnas av Markus Brüggemeier (Mil-1@stoc.diplo.de eller 08-6701 518).
Tyska utrikesdepartementet eftersträvar jämställdhet och uppmuntrar därför uttryckligen kvalificerade kvinnor att söka tjänsten.

Efter framgångsrikt urvalsförfarande ska intyg om medicinsk lämplighet lämnas in (fastställs av en läkare som ambassaden samarbetar med) samt en säkerhetsprövning genomföras. Samarbete i dessa sammanhang förutsätts.

Ansökningar ska vara märkta med ärendebeteckningen " Bewerbung Assistent/in im Militärattachéstab" och ska innehålla:
. Ansökningsbrev på tyska och engelska;
. Meritförteckning (CV) på tyska och engelska
. Kopior av intyg på slutförda utbildningar;
. Referenser/rekommendationsbrev från tidigare arbetsgivare;
. Intyg på de efterfrågade språkkunskaperna;
. Kopia av pass eller nationellt ID-kort;
. För sökande som är skrivna i Sverige: Personbevis med svensk personnummer.

Skicka gärna din fullständiga skriftliga ansökan senast 23.05.2024
uteslutligen via mejl till info@stockholm.diplo.de.

Mottagningsbekräftelser kommer inte att skickas ut. Bara sökande som ska bjudas in till det fortsatta urvalsförfarande (muntlig och skriftlig del samt personlig anställningsintervju) kommer att kontaktas. Icke kompletta eller för sent inkomna ansökningar kan tyvärr inte beaktas. Ansökningshandlingar kommer inte att återsändas.

Anställningsintervjuer och det fortsatta urvalsförfarandet planeras äga rum i juni under den 24:e kalenderveckan 2024. Ingen reseersättning utgår i samband med detta.
Närmare information om ambassaden finns på www.Stockholm.diplo.de. Information om skydd av personuppgifter i enlighet med artikel 13 i EU:s allmänna dataskyddsförordning finns på https://stockholm.diplo.de/se-sv/skydd-av-personuppgifter. Visa mindre

The Embassy of the Argentine Republic in Sweden is looking a temporary
Secretary and Consular Assistant

Secretary Job description:
To efficiently manage the Ambassador's office.
. Coordinating and supervising the Ambassador's agenda (meetings, travels, visits, etc.)
. Managing the Ambassador's correspondence
. Writing verbal notes, memos, letters, reports, etc.
. Maintaining of Ambassador's professional contacts databases
. Arranging logistics for travel and events
. Supporting with the organization of events and public diplomacy activities of the Embassy
. Act as focal point with the local Protocol Department and for protocol formalities
. Overseeing the Embassy's social networks accounts and posts
. Handling all incoming and outgoing calls of the Ambassador's Office
. Supporting the Deputy Head of Mission, especially when the Ambassador is away
. Aiding during meetings with refreshments and note taking

Consular job description:
. Handel IDs, Passports, applications and any other kind of form related civic
services and assist the team with the processing of the documents.
. Provide general information related travelling, studying and working in
Argentina, via phone and email.

Requirements:
. Fluency in Spanish (must) Swedish (must) English (must).
. Valid Swedish residency and/or citizenship.
. Proficient with Word, Excel and PowerPoint
. Handling of confidential information
. Basic use of Photoshop and Illustrator
. Good communication skills
. Multi-tasking

Desired skills:
. Effective time management
. Analytical thinking
. Attention to detail
. Networking abilities to interact with the community, government and local
organizations Visa mindre

Main duties:
1.Arranging and scheduling of appointments, tracks events and updates engagement schedules, attends to invitations sent to Defence Attaché, keeps electronic diary updated
2.Updates Defence Attaché contact lists
3.Obtains quotations and do purchases
4.Drafts routine letters, invitations, reports
5.Ensures document storage and retrieval
6.Makes travel and accommodation arrangements ensuring effective time management.
7.Prepares travel expense and entertainment claims. Compiles simple spreadsheets
8.Proofreads documents
9.Interprets at meetings
10.Screens telephone calls - redirect appropriately
11.Acts as driver when required

Requirements:
Secretary
A minimum of 12 years schooling with completion of at least a one year Secretarial Diploma/Certificate PLUS a minimum of 3 years' experience as a secretary, typist or administration clerk with word processing knowledge and skills.

Prior experience in an Embassy will be an advantage.

.Demonstrates the Embassy's core values through all aspect of work (e.g. Integrity, Respect and Collaboration).
.Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
.The ability to function effectively in diverse conditions; have a sense of urgency; takes initiative and shows courtesy/diplomacy at all times, ensuring customer satisfaction.
.Demonstrate the following competencies/skills: diplomacy, communication, translation and interpretation, networking, problem-solving, and time management skills.
.Computer literacy essential (Microsoft Office computer programmes: Word, Excel, and Outlook).
.100% Fluency in Swedish and English.
.A valid Swedish driver's licence required.
.A valid police report with no criminal record required.
.Non-Swedish nationals need to have a valid permanent residency permit - submit proof when applying.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on 26 April 2022

Only Shortlisted applicants will be contacted. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

If you have questions regarding this job you are welcome to contact:

Selinah Toodi
South African Embassy
Alsnögatan 7
11641 Stockholm
Tel. No. 076 855 23 90
E-mail: toodim@dirco.gov.za Visa mindre

About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.



About the Australian Embassy in Stockholm

The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland, Latvia and Estonia, and for providing Australian resident in or visiting these countries with consular and passport services.



About the position

Under general direction, the Policy & Research Officer is responsible for providing research, analysis, policy advice and reporting relevant to Australia's interests in Sweden, Finland, Latvia, and Estonia. The position also supports the Embassy's public diplomacy engagement and provides translating and interpreting support.



The key responsibilities of the position include, but are not limited to:

-Provide high-quality and timely research, analysis, policy advice and reporting relevant to Australia's interests in Sweden, Finland, Latvia and Estonia, including on political, economic, foreign policy and security issues.
-Develop and maintain a wide range of relationships with contacts in government, academia, the media, and the NGO and private sectors.
-Represent the Embassy at meetings, seminars and workshops, and report on issues and outcomes.
-Monitor media sources and prepare comprehensive summaries of key new items and developments.
-Provide English-Swedish translating and interpreting support as required.
-Support the Embassy's public diplomacy engagement, including social media content and the design, planning and delivery of public diplomacy activities.
-During periods of absence, provide executive support as required to the Head of Mission.
-Assist with the organisation and delivery of visits to and from Australia.
-Contribute to the supervision of junior staff, including interns.


Qualifications/Experience

-Tertiary qualifications in a relevant field or equivalent work experience.
-High-level research and analytical skills, and an ability to produce high-quality written work in English.
-Strong interpersonal, representational, and networking skills.
-An ability to show initiative, prioritise, manage time effectively, meet tight deadlines, and work both independently and as part of a team.
-Demonstrated ability to translate and interpret between English and Swedish.


Desirable:

-A solid understanding of Sweden's government, economy, society, and international policies and priorities would be an advantage.
-Knowledge and understanding of international issues relevant to Australia would be an advantage.


General Requirements

-Right to work in Sweden


SELECTION CRITERIA

Please address each of the selection criteria for the role in the spaces provided on the application form. Drawing from your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.

The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit. One of the responses should be provided in Swedish.



A. In-depth understanding of Swedish political and economic policies, including an awareness of current Swedish and international affairs politics.



B. Ability to independently conduct high quality, thorough and accurate research, analyse findings to monitor trends, and present findings/reports in an appropriate manner.



C. Ability to liaise effectively, demonstrating excellent interpersonal skills, the ability to develop effective stakeholder relations and to build and maintain networks.



D. Well-developed planning and organisational skills to manage multiple tasks and priorities and meet tight deadlines with limited supervision.



E. Demonstrated ability to provide high-level translation and interpretation (both written and verbal) for documents and communications undertaken by senior stakeholders. Please answer this question in Swedish. Visa mindre

The Embassy of the Argentine Republic in Sweden is looking a temporary Secretary and Consular Assistant

Secretary Job description:
To efficiently manage the Ambassador's office.
. Coordinating and supervising the Ambassador's agenda (meetings, travels, visits, etc.)
. Managing the Ambassador's correspondence
. Writing verbal notes, memos, letters, reports, etc.
. Maintaining of Ambassador's professional contacts databases
. Arranging logistics for travel and events
. Supporting with the organization of events and public diplomacy activities of the Embassy
. Act as focal point with the local Protocol Department and for protocol formalities
. Overseeing the Embassy's social networks accounts and posts
. Handling all incoming and outgoing calls of the Ambassador's Office
. Supporting the Deputy Head of Mission, especially when the Ambassador is away
. Aiding during meetings with refreshments and note taking

Consular job description:
. Handel IDs, Passports, applications and any other kind of form related civic services and assist the team with the processing of the documents.
. Provide general information related travelling, studying and working in Argentina, via phone and email.

Requirements:
. Fluency in Spanish (must) Swedish (must) English (must).
. Valid Swedish residency and/or citizenship.
. Proficient with Word, Excel and PowerPoint
. Handling of confidential information
. Basic use of Photoshop and Illustrator
. Good communication skills
. Multi-tasking

Desired skills:
. Effective time management
. Analytical thinking
. Attention to detail
. Networking abilities to interact with the community, government and local organizations Visa mindre

Political Assistant

The incumbent is the Political Assistant in a combined Political-Economic Section. The incumbent reports to the Political Unit Chief. The incumbent supports the Section on political reporting, contact development, and other work needed to advance U.S. interests in Sweden and is the Embassy's LES (Locally Employed Staff) expert on domestic political developments in Sweden. The incumbent performs independent research and analysis, provides policy recommendations, and drafts substantive reports on political issues.


EDUCATION:

University degree in Political Science, International Relations, or a similar degree.


EXPERIENCE:

Minimum of two years of experience with Swedish politics and government or similar experience.


LANGUAGE:

Fluent in Reading/Writing/Speaking English is required.

Fluent in Reading/Writing/Speaking Swedish is required.

This may be tested. Visa mindre

The Embassy of the Argentine Republic in Sweden is looking a temporary Secretary and Consular Assistant

Secretary Job description:
To efficiently manage the Ambassador's office.
. Coordinating and supervising the Ambassador's agenda (meetings, travels, visits, etc.)
. Managing the Ambassador's correspondence
. Writing verbal notes, memos, letters, reports, etc.
. Maintaining of Ambassador's professional contacts databases
. Arranging logistics for travel and events
. Supporting with the organization of events and public diplomacy activities of the Embassy
. Act as focal point with the local Protocol Department and for protocol formalities
. Overseeing the Embassy's social networks accounts and posts
. Handling all incoming and outgoing calls of the Ambassador's Office
. Supporting the Deputy Head of Mission, especially when the Ambassador is away
. Aiding during meetings with refreshments and note taking

Consular job description:
. Handel IDs, Passports, applications and any other kind of form related civic services and assist the team with the processing of the documents.
. Provide general information related travelling, studying and working in Argentina, via phone and email.

Requirements:
. Fluency in Spanish (must) Swedish (must) English (must).
. Valid Swedish residency and/or citizenship.
. Proficient with Word, Excel and PowerPoint
. Handling of confidential information
. Basic use of Photoshop and Illustrator
. Good communication skills
. Multi-tasking

Desired skills:
. Effective time management
. Analytical thinking
. Attention to detail
. Networking abilities to interact with the community, government and local organizations Visa mindre

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for a Community Liaison Officer (CLO) to work closely with Embassy management for the well-being of UK-based staff and families, with primary function as advocate for them and provision of support on family and community issues, principally in the areas of information gathering, welfare and communication.


Main duties and responsibilities:
. Information gathering for UK-Based officers and their spouses/partners and families. To include information on spouse/partner employment; children's education (through completion of separate HR School and Nursery Information Sheets of authorised schools); childcare; and completion of DSFA Spouse and Partner Annual Employment Report. Contributing to updating the Welcome Pack, Post Hub and Fact Sheet.
. Welfare: welcoming all staff on posting/temporary duty and accompanying families to ensure as smooth an integration as possible into the life of the Embassy community; following up to check that the settling in process is working; being an ongoing source of referral and support where questions, problems and difficulties arise. Keeping in touch with spouses and partners of UK-based staff, including through a WhatsApp group.
. Advocate for UK-based staff and families in addressing issues of importance with Embassy management, including as their representative on Joint Management Board, evacuation/contingency planning and housing committee, and as the link between the Embassy and DSFA in London.

Essential Skills
. Fluency in English (both oral and written, C1 level or above under the CEFR*);
. Interpersonal skills and an ability to work with people from any background;
. Communications skills, both in writing and orally;
. Good understanding of the issues faced by staff moving to live overseas;
. Good organisational and delivery skills;
. Be able to handle personal information confidentially and with discretion;
. Be able to work flexibly without close supervision;
. Be familiar with living in Sweden.

Desirable qualifications, skills and experience

Desirable Skills
. Some knowledge of Swedish


Required competencies

Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service

Applications

Deadline for application is 29 July 2021. For further details on this vacancy and information on how to apply, please follow the link on the new FCO Local Staff Vacancies Homepage- here

This is a part time, fix-term position for 1 year with possibility of extension. (16 working hours per week)

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information please consult:
https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

The successful candidate will be subject to confirmation of a background check and security clearance. Visa mindre

Arbetsuppgifter

- Kontorsarbete, kontorsorganisation inklusive materialbeställning, ansvar för handkassan
- Översättning av in- och utgående korrespondens efter behov
- Journalföring och arkivering
- Utarbetande av korrespondens enligt specifikationer
- Medverkan och språkstöd i samband med förberedelse, genomförande och efterarbete vid möten och delegationsbesök
- Tolkning vid möten i enstaka fall
- Stöd vid informations- och kunskapsinsamling
- Stöd vid utvärdering av offentliga och icke-offentliga informationskällor
- Upprätthållande av kontorsorganisationen i sambandspersonens frånvaro

Kravprofil:

- Mycket goda kunskaper i svenska och tyska i tal och skrift
- Goda kunskaper i engelska i tal och skrift
- Mycket god vana att arbeta med Microsoft Office (Word, Excel, Outlook) och internet
- Giltigt körkort, körkortsklass B
- Utpräglad organisationsförmåga
- Sökande måste ha ett svenskt personnummer samt, om så behövs, ett giltigt svenskt arbetstillstånd.

Utöver detta är följande erfarenheter av fördel:

- Goda kunskaper av polis- och säkerhetsstrukturer i Sverige
- Goda kunskaper av Sveriges stadsbyggnad samt inrikes- och utrikespolitik

Vi förväntar oss att du som sökande visar upp en hög grad av ansvarstagande, noggrannhet och tillförlitlighet samt ett vårdat yttre och ett gott uppförande. Vi söker en person som tål belastning och har glädje av teamarbete samt förmågan att snabbt och flexibelt reagera på oförutsedda omständigheter. Sökande bör vara beredd att ibland ta möten utanför vanlig kontorstid och i undantagsfall även att göra tjänsteresor, både inrikes och till närbelägna utlandet. Vi erbjuder ett intressant, kreativt och ansvarsfullt arbete i ett litet team. Tyska utrikesdepartementet eftersträvar jämställdhet.

Efter framgångsrikt urvalsförfarande ska intyg om medicinsk lämplighet lämnas in (fastställs av en läkare som ambassaden samarbetar med) samt en säkerhetsprövning genomföras (bl.a. utdrag ur belastningsregistret). Samarbete i dessa sammanhang förutsätts. Information om tjänsten lämnas av Helga RIEDEL (BPol-1@stoc.diplo.de eller 08-670 1531). Ange gärna följande ärendebeteckning när ansökan lämnas in: "Bewerbung Bürosachbearbeiter*in Verbindungsbüro Bundespolizei".

Ansökan bör vara skriven på tyska och innehålla:

- Ansökningsbrev
- Meritförteckning (CV) med passbild
- Relevanta betyg
- Intyg på slutförda utbildningar och tidigare anställningar
- Kopior på referenser / rekommendationsbrev från tidigare arbetsgivare
- Personbevis med svenskt personnummer
- Kopia av passet eller nationella ID-kortet respektive uppehålls- och arbetstillståndet för sökande utan svenskt medborgarskap

Icke kompletta eller för sent inkomna ansökningar kan tyvärr inte beaktas.

Mottagningsbekräftelser kommer inte att skickas ut. Lämpliga sökande kommer förmodligen i slutet av maj / början av juni 2021 att inbjudas till anställningsintervju på ambassaden. Ingen reseersättning utgår i samband med detta.

Stellenausschreibung

Die Botschaft der Bundesrepublik Deutschland in Stockholm sucht für das Büro der Verbindungsbeamtin der Bundespolizei in Stockholm und regionaler Zuständigkeit für Schweden, Norwegen, Dänemark und Finnland
Aufgabenschwerpunkte:

- Sekretariatsarbeiten, Büroorganisation einschl. Materialbewirtschaftung, Führung der Betriebsmittelkasse
- Übersetzung des ein- und ausgehenden Schriftverkehrs nach Bedarf
- Vorgangsnachweis (Tagebuchführung) und Ablage
- Abfassung von fachlichen Schreiben anhand von Vorgaben
- Fachliche und sprachliche Unterstützung bei der Vorbereitung, Durchführung und Nachbereitung von Besprechungen / Delegationsbesuchen
- Gelegentliche Sprachmittlung bei Besprechungen
- Unterstützung bei der Informations- und Erkenntnissammlung
- Zuarbeit bei der fach- und sachbezogenen Auswertung offener und nicht öffentlicher Informationsquellen
- Aufrechterhaltung der Büroorganisation bei Abwesenheit der Verbindungsbeamtin Anforderungsprofil:
- Sehr gute Kenntnisse der schwedischen und deutschen Sprache in Wort und Schrift
- Gute Kenntnisse der englischen Sprache in Wort und Schrift
-Sehr gute PC-Kenntnisse in Microsoft-Office-Programmen (Word, Excel, Outlook) sowie Internet-Anwendung
- Gültiger Führerschein Klasse B
- Stärker ausgeprägte organisatorische Fähigkeit
- Bewerber/innen müssen über eine schwedische Personennummer sowie ggf. eine gültige Arbeitserlaubnis verfügen

Darüber hinaus sind folgende Erfahrungen vorteilhaft:

- Gute Kenntnisse der Polizei- und Sicherheitsstrukturen in Schweden
- Gute Kenntnisse des Staatsaufbaus sowie der Innen- und Außenpolitik von Schweden Wir erwarten von Bewerberinnen und Bewerbern ein hohes Maß an Eigenverantwortung,

Sorgfalt und Zuverlässigkeit sowie ein gepflegtes äußeres Erscheinungsbild und gute Umgangsformen. Sie sollten belastbar sein, Freude an der Arbeit im Team haben und in der Lage sein, auf unvorhergesehene Anforderungen schnell und flexibel reagieren zu können. Sie müssen zur gelegentlichen Wahrnehmung von Terminen außerhalb der regulären Bürostunden und im Ausnahmefall auch zu Dienstreisen im In- und benachbarten Ausland bereit sein.

Schwerbehinderte Bewerberinnen und Bewerber werden bei gleicher Eignung entsprechend den gesetzlichen Grundlagen bevorzugt berücksichtigt.

Nach einem erfolgreichen Auswahlverfahren ist vor Einstellung die gesundheitliche Eignung nachzuweisen (durch eine ärztliche Untersuchung der Kooperationsärztin der Botschaft). Zudem wird eine Personen-/Sicherheitsüberprüfung vorgenommen. Ihre Bereitschaft zur Mitwirkung wird vorausgesetzt.

Bei Übersendung Ihrer Bewerbung geben Sie im Betreff bitte Folgendes an: "Bewerbung Bürosachbearbeiter*in Verbindungsbüro Bundespolizei".

Bitte richten Sie Ihre Bewerbung mit folgenden Unterlagen (in deutscher Sprache):

- Bewerbungsschreiben
- Tabellarischer Lebenslauf mit Passfoto
- Einschlägige Zeugnisse
- Nachweise über abgeschlossene Ausbildungen und bisherige Tätigkeiten
- Kopien von Empfehlungsschreiben früherer Arbeitgeber/innen
- Nachweis der schwedische Personennummer
- Kopie Ihres Passes oder Personalausweises bzw. der Aufenthalts- und Arbeitserlaubnis für nicht-schwedische Staatsangehörige.

Bitte beachten Sie, dass die Botschaft nur vollständige und fristgerechte Bewerbungen berücksichtigen kann und keine Empfangsbestätigungen auf Bewerbungen versenden wird. Geeignete Bewerberinnen und Bewerber werden voraussichtlich Ende Mai/Anfang Juni 2021 zu einem Vorstellungsgespräch an der Botschaft eingeladen. Visa mindre

Temporary Assistant for the Department of Trade and Investment Promotion
Embassy of the Argentine Republic in Sweden.

The Embassy of the Argentine Republic in Sweden is looking for an assistant for the Department of Trade and Investment Promotion.
Interested candidates must have basic knowledge of economics and international trade and also previous experience in the private sector, preferably within areas of marketing, foreign trade and finance. It is required that the candidates are computer prodicient and have very good command of English, Swedish and Spanish.

Main tasks:
Daily contact with companies, public agencies, authorities, organizations, suppliers, among other agents.

Direct participation in the organization of the commercial and cultural promotion activities.

Permanent management of computer tools.

Degree in:
Economics, Marketing, Foreign Trade, Business Administration.

Practicalities:
The position is based in Narvavägen 32, Stockholm.


Resume and cover letter must be submited to administracion_esuec@mrecic.gov.ar with the reference: Assistant SECOM. Visa mindre

The Program Management Specialist is the primary manager for all financial issues related to the operation of the Public Affairs Section (PAS) and serves as the principal advisor to the Public Affairs Officer (PAO) and Assistant Public Affairs Officer (APAO) on these matters. Analyzes PAS financial needs, tracks budgetary changes, maintains budget cuff records, and advises on budget requests. Liaises with Embassy Financial Management Office (FMO) and EUR/EX/BUD on budget and expenditure issues, advocates for the needs and interests of PAS Stockholm.

Directly oversees public diplomacy grants and cooperative agreements, ensuring all are in accordance with U.S. government regulations. Writes grants as requested by PAO and APAO, maintains contact with grantee organizations, monitors grantee compliance with grant terms, ensures that grantees submit final budget and program reports as required.

Provides overall management for the PAS section, including procurement coordination and equipment management. Prepares time and attendance reports, makes travel arrangements for PAS staff, prepares travel and representational vouchers for PAO and APAO.


EDUCATION:
At least bachelor degree is required.

EXPERIENCE:
At least 3 years of experience in grant program, business or financial management.

LANGUAGE:
Level 4 (Fluent) Speaking/Reading/Writing Swedish is required.
Level 4 (Fluent) Speaking/Reading/Writing English is required.
This may be tested. Visa mindre

Justice Security and Migration Policy Officer (SWE20.351)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking for a Justice, Security and Migration Policy Officer to:

. Analyse, report and lobby on a number of Justice, Security and Migration policy areas in support of bilateral objectives;

. Identify and capitalise on opportunities for collaboration between the UK and Sweden, including delivering policy events, that will enhance the bilateral partnership;

. Understand the relevant issues in both countries, develop contacts among police and officials, and facilitate an exchange of ideas and experiences.

What will be your key responsibilities?

. Provide relevant, timely analysis of Swedish policies and practices on Justice, Security and Migration issues, including providing recommendations for engagement between UK and Sweden that will serve to strengthen the bilateral partnership;
. Identify opportunities for UK-Sweden collaboration on serious and organised crime and act as the focal point for the Embassy's work on the issue;
. Develop and deliver HMG priorities in Justice and Home Affairs and Migration policy areas by collaboration with regional and national partners, including the Nordic Baltic network posts, other government departments as well as Swedish officials and municipalities;
. Deliver activity outlined in the Sweden Counter Terrorism country plan to support UK government CT priorities in Sweden and regionally. Lead on work addressing far-right extremism and identify opportunities where exchanges between UK and Swedish officials and experts will strengthen cooperation to combat extremist groups;
. Develop and foster effective relationships with Swedish Government departments and officials, NGO's and Think Tanks to promote UK government objectives and to support quality of reporting to the UK;
. Collaborate with colleagues in the Political Section to support work related to EU Exit;
. Work with the Communications Team to ensure communications opportunities are maximised;
. Co-ordinate and deliver visits to Sweden by UK ministers and senior officials to support justice, security and migration priorities and objectives;
. Provide cover and support for other members of the Political section, as need arises.

You may also be interested to know:

The British Embassy is a dynamic, welcoming environment with staff from a range of countries and backgrounds. We encourage and support opportunities to be involved in projects and activities with colleagues across the Embassy. We offer a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the Foreign, Commonwealth & Development Office.

Essential Skills

. Fluency in English and Swedish (C1/C2 level);
. Minimum two years' policy experience working for a relevant organisation (i.e national or local government, an international organization, an innovation agency or private sector company) on justice, migration or internal security;
. Understanding and knowledge of Swedish government and political institutions;
. Strong networking and influencing skills;
. Effective communication and interpersonal skills;
. Good research and analysis skills.

Desirable qualifications, skills and experience

. Experience of managing relationships at all levels of an organisation;
. Experience of project work and delivering events;
. Understanding and knowledge of UK government and political institutions.

Required competencies
Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace


If you are interested in this job opportunity and want to apply, please check the FCDO Local Staff Vacancies Website

The closing date for applications is 6 October (23:55 local time).

Additional Information (due to Covid-19):

. You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
. Interviews will be done remotely if the existing situation determines this to be the right course of action;
. Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate. Visa mindre

Qualification: University graduate degree, fluent in both English and Swedish (written and spoken). Preference will be given to applicants holding degree in IT or Computer science having knowledge of Computer software and work experience in IT background.

Description of Duties: IT related work concerning website management & social media, installing, maintaining & improving computer systems, operating networks & databases, handling audio & video equipment, providing technical assistance during Embassy events, consular related work and any other official work assigned from time to time.

Working Hours: Full time job. 08.30-17.00 hrs, Monday to Friday. The applicant should be able to perform duties on evenings/weekends, if required. The applicant must carry a valid work permit or resident card in Sweden.

Pay scale: Starting SEK 25,500.

Starting Date: 1st January 2021

Status: Contractual local employee in Embassy of India, Stockholm

Interested candidates should email their CV in English to hoc.stockholm@mea.gov.in, admn.stockholm@mea.gov.in and consular.stockholm@mea.gov.in latest by 11th December 2020. Visa mindre

VACANT POSITION FOR ACCOUNTS ASSISTANT
Applications are invited for a vacant position of an Accounts Assistant at the Kenya Embassy, Stockholm on a two years contractual basis, renewable upon satisfactory performance.

The successful candidate appointed to the position will be posted to the Finance Section of the Embassy but will also be expected to assist in other general duties as may be assigned from time to time.

Specific duties include:
. Preparation of payment and receipt vouchers including inserting figures, printing and attaching relevant documentation
. Filing of vouchers
. Posting expenditure returns on excel sheets and the manual expenditure returns book
. Any other duties that may be assigned from time to time.

Requirements:
. Degree in accounting/bookkeeping/ Finance or related fields
. Professional qualifications in accounting such as ACCA or equivalent, will be an added advantage
. Computer proficiency in accounting programs
. Fluent in Swedish and English language
. Evidence of good credit history
. Evidence of clean criminal record (Evidence of a valid Police Clearance/Police Record Extract will be required)
. Resident of Sweden or Valid work permit. Visa mindre

The Egyptian Embassy is currently seeking a new Secretary to provide Administrative and Secretarial support for Embassy's daily tasks, that include:

- Maintain Schedule and event Calendars for Head of Mission, and arranging appointments and meetings.
- Managing incoming and outgoing correspondence, and archiving Mail.
- Assisting with Embassy's administrative work with Swedish government offices and private companies.
- Assisting with the organizing of events hosted by the Embassy.

For this position, we seek the following competence:
- A degree within a relevant field.
- Minimum of 1-2 years of previous work experience in relevant field.
- Excellent Secretarial and organizational skills, IT Skills (Microsoft Office), and a keen eye for detail.
- Fluent English (written and spoken) and Swedish (written and spoken) and
Arabic is a bonus
- Excellent IT skills (Microsoft Office)
- Someone who is highly organized, structured, courteous, and service minded
- Good knowledge of Swedish society and culture.

Please send a cover letter and CV to
Administrative Section at Egyptian Embassy
embassyofegypt@telia.com Visa mindre