Lediga jobb Australiska Ambassaden i Stockholm

The role:
The Australian Government has a focus on supporting Australian businesses to diversify exports and grow in new markets. As part of this role, you will work closely with peak industry bodies to deliver a program of activities that support the diversification of Australian exporters into new markets and helps exporters to grow in established markets. You will be based in the Austrade office in Stockholm, Sweden.


The role will:
• Develop and maintain relationships with peak industry bodies in close collaboration with Austrade’s Australia-based team.
• Deliver targeted and high impact support to Australian businesses.
• Support the delivery of in-market trade events and business missions.
• Leverage local market expertise to raise awareness of new export opportunities amongst target Australian businesses.


Duties include
• Grow Australia’s exports to the market by providing trade advice to a portfolio of targeted Australian businesses from the Critical and Enabling Technologies sector.
• Identify opportunities for Australian businesses by leveraging local market expertise and undertaking sector research.
• Establish and maintain close working relationships with targeted peak industry bodies, in collaboration with Austrade’s Australia-based team.
• Plan and support visits to the market by Australian peak industry bodies and Australian businesses, helping to design visit programs that deliver trade outcomes and foster new business linkages.
• Work collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, including by maintaining a strong connection with Austrade’s Australia-based staff.
• Uphold a best practice approach to client servicing and embrace Austrade’s digital approach to client service delivery.
• Ensure a strong working relationship with other Australian agencies in the market including the Department of Foreign Affairs and Trade and state and territory government agencies.


For more detailed information please view the Job Information Pack.


Eligibility
To be eligible for consideration and appointment you must have:
• Work Authorisation - to be eligible for employment with Austrade in the Sweden, candidates must be legally authorised to live and work in the Sweden at the time of appointment.
• Language - the successful candidate must be a highly motivated team member, fluent in written and spoken English.
• Security Clearance - the successful applicant must be willing to complete an Entry Level Screening Pack and be confirmed as a suitable person to access Government resources prior to commencement in the role.


Closing date
Applications close 11:30pm Wednesday 03 September 2025 (Country/local time).


Only candidates who complete their application in Austrade’s online recruitment system will be considered. Email applications cannot be accepted.


This is a locally-engaged position governed by Austrade’s Overseas Engaged Employees terms and conditions of employment and Sweden labour law. Candidates must currently have the right to live and legally work in Sweden. Austrade will not be able to provide any sponsorship letter nor be involved in the work visa application process.
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

Consular and Passports Manager – LE5 – DFAT – Stockholm
Job Ref:
932
Job Title:
Consular and Passports Manager – LE5 – DFAT – Stockholm
Location:
Stockholm
Salary:
50,975.00 SEK per month
Contract type:
Fixed-Term for a period of 12 months with the option to extend to permanent
Contract hours:
Full time, 37.5 hours per week
Closing date:
16th June 2025
Job Summary
The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Stockholm.
Please be advised that the Australian Embassy, Stockholm does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.

About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the Position
Under limited direction, the Consular and Passports Manager leads a small team responsible for providing the efficient and effective operation of consular, notarial and passport services at the Australian Embassy, Stockholm.
As a key member of the Embassy management team, this position ensures consular assistance and passport services are delivered on a timely basis, in accordance with policy requirements to clients both in Sweden and countries of accreditation (Finland, Latvia and Estonia). This position also provides back-up support and assistance on corporate management matters and enabling services delivery as required.

Key responsibilities of the position include but are not limited to:
Manage and deliver the provision of consular, notarial and passport services to Australian citizens in Sweden and other countries of accreditation in accordance with Australian Government guidelines and legislation.
Lead and manage a small team, establish work priorities, monitor and provide feedback on performance and identify learning opportunities.
Establish and develop a network of key contacts in relation to consular and passport matters across host governments, local authorities, other diplomatic missions and service providers.
Manage complex and often highly sensitive consular cases and requests for advice and provide on the ground assistance to clients, including but not limited to prison and hospital visits.
Complete comprehensive reporting on consular and passport cases, including preparation of briefings for senior stakeholders and drafting cables.
Provide training, support and guidance to Honorary Consuls in countries of accreditation.
Plan and manage consular responses to significant consular events and crises, including contingency planning exercises and crisis preparedness advice.
Manage and update consular and passport information on the official website and social media platforms, including consular fees and travel advisories.
Operate and maintain consular, passports, notarial, crisis and other related databases, social media platforms and filing systems.
Perform voting assistance functions during Australian federal, state and/or territory elections.
Provide back-up support and assistance on corporate management matters and enabling services delivery as required.


Qualifications/Experience
Demonstrated ability to lead and develop team members in a high-pressure client-focused environment.
Demonstrated ability to prioritise workloads, manage competing tasks and meet time-sensitive deadlines.
Strong interpersonal skills and demonstrated experience effectively working in client services, assisting people facing difficult and sensitive situations.
Capacity to build productive working relationships with a broad range of clients and key stakeholders.
Excellent judgment, resilience and the ability to exercise discretion.
Demonstrated ability to adapt and respond effectively to challenging and unforeseen events and crises.
Ability to accurately and effectively apply policy guidelines and legislation governing the provision of consular, passports and notarial services.
Sound knowledge of local laws and customs, government agencies, local authorities and social services in Sweden; a similar knowledge for countries of accreditation would be desirable.
Excellent communication skills including both written and spoken English and Swedish.
Ability and willingness to periodically travel to provide outreach services to clients in various locations across Sweden and countries of accreditation.


Selection Criteria
In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly 250 words per response. The panel will not assess responses which exceed the word limit.
A. Demonstrated ability to supervise a small team, establish work priorities and direct workflow to achieve outcomes.
B. Excellent decision-making skills, initiative and judgement, with the ability to apply relevant guidelines, policies and legislation to the individual needs and situation of a client.
C. Knowledge of Swedish law and customs, with particular reference to government agencies, local authorities, the judiciary and social services.
D. Experience establishing and building networks and relationships across key stakeholder groups.
E. Strong communication skills with the ability to communicate sensitively and clearly in both written and spoken English and Swedish.

The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region.
We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values. Visa mindre

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Stockholm.

Please be advised that the Australian Embassy, Stockholm does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.



About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.



About the Australian Embassy in Stockholm

The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland and Latvia and for providing Australians resident in or visiting these countries and Estonia with consular and passport services.



About the Position

Under general direction, the Consular and Passports Officer provides consular and passport services to Australians residing in or visiting Sweden, Finland, Latvia and Estonia. This position is also responsible for undertaking general administrative duties and providing corporate support to the team within the Embassy.

The key responsibilities of this position include, but are not limited to:

* Provide a range of consular and passport services to Australian citizens in accordance with the Australian Passports Act, including client interviews, preparing documentation and processing applications, checking guarantors, financial transactions, providing advice and managing moderately complex casework.
* Provide timely advice and reporting on consular and passport cases, including drafting correspondence and liaising with internal and external stakeholders.
* Undertake prison, hospital and general welfare visits to Australian citizens requiring assistance in Sweden, Finland, Latvia and Estonia.
* Develop and maintain strong working relationships with key stakeholders including but not limited to like-minded missions, police, airlines, funeral homes, prisons and immigration.
* Manage and accurately maintain consular and passport statistics and databases, including timely updates on cases and filing of documents.
* Provide notarial services to clients in accordance with legislative requirements and departmental guidelines including witnessing signatures and certifying documents.
* Prepare and support voting facilities for Australian Federal and State elections and by-elections.
* Provide reception services, including responding to passports and consular enquiries from members of the public, working with relevant colleagues.
* Contribute to crisis preparedness by assisting with contingency planning, consular response team training and assist with consular crisis responses in Sweden, Finland, Latvia and Estonia.
* Ensure public facing information relating to consular and passport services is accurate including on social media, Smartraveller and Embassy website.
* Develop and maintain strong working relationship with Honorary Consuls network in countries of non-resident accreditation.
* Adherence to Australian Public Service and departmental policies, practices, values and guidelines.
* Coordinate and provide administrative and support duties, including back-up support as required.


Qualifications/Experience

* Ability to develop a sound working knowledge of the guidelines, policies and legislation governing the provision of passport and consular services that apply to the Australian government.
* Excellent client service skills and demonstrated ability to consult, liaise and negotiate with distressed, difficult and disturbed clients.
* Excellent English and Swedish written and oral communication skills.
* Strong organisational skills, ability to multi-task and manage priorities, take initiative and work under pressure.
* Ability to exercise discretion and manage sensitive information in accordance with policy and legal requirements.
* Proven ability to provide accurate and timely information with a focus on attention to detail.
* Ability to work cooperatively within a small team and willingness to build productive working relationships.
* Well-honed initiative and an ability to think flexibility and exercise discretion when dealing with sensitive matters.
* Proficiency in Microsoft Office software applications.
* Ability to be punctual and on time particularly for client-facing roles.


Selection Criteria

In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly 250 words per response. The panel will not assess responses which exceed the word limit.

A. Demonstrated ability to perform general administrative or processing activities, interpret and apply legislation and policies.

B. Strong planning and organisational skills and the ability to manage multiple tasks and priorities in a high volume, client-focussed environment.

C. Excellent customer service skills and the ability to exercise good judgement and discretion when managing sensitive information.

D. Strong communication skills in English and Swedish, with the ability to communicate empathically and clearly with people from diverse backgrounds both verbally and in writing.

E. Ability to build relationships and work effectively with other team members in a busy and demanding environment by demonstrating flexibility, adaptability and initiative.



The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to recruitment.london@dfat.gov.au.

We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values. Visa mindre

Job Ref:
905
Job Title:
Corporate Services Manager – LE5 – DFAT – Stockholm
Location:
Stockholm (office-based role)
Salary:
50,975.00 SEK per month
Contract type:
Fixed-Term for a period of 12 months with the option to extend to permanent
Contract hours:
Fulltime, 37.5 hours per week
Closing date:
24th March 2025


Job Summary
The successful applicant will be engaged as a locally engaged staff member by Australian Embassy, Stockholm.
Please be advised that the Australian Embassy, Stockholm does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.
About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the Australian Embassy in Stockholm
The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland, and Latvia and for providing Australians residing in or visiting these countries and Estonia with consular and passport services.
About the Position
Under general direction of the Senior Administration Officer (SAO), this position manages the corporate functions within the Australian Embassy in Stockholm. Duties include oversight of financial management, human resources, security, property, procurement and general administrative services, along with the provision of high-level strategic advice to the Embassy management team. The position also performs a range of consular, passport and notarial services as required.
The key responsibilities of the position include, but are not limited to:
In support to the SAO, coordinate and manage a small team responsible for the delivery of the Embassy’s corporate and administrative functions including finance, property, security, transport and travel, as well as managing local contracts and other duties as required.
Coordinate the provision of LES human resource services, in consultation with the HR Hub in London and SAO, including staff training and workforce planning.
Maintain knowledge of local employment Terms and Conditions, associated policies and local labour law requirements and liaise with the local labour lawyer on employment issues as required.
Review and implement corporate policies and practices to streamline processes and support compliance with requirements and resolve problems.
Provide high-level support and strategic advice to management.
Assist the SAO to forecast and monitor the Embassy’s budget and undertake procurement activities as required. Process payments as required including liaison with the Finance Hub in London.
Manage post’s owned and leased property portfolio, in consultation with the Overseas Property Office (OPO) in Canberra and JLL in London, in accordance with Work Health and Safety (WHS) requirements.
Provide support to the Post’s Consular and Passport services including crisis preparedness and response.
Provide support on IT issues as the Local Area Network Administrator (LANA).
Support incoming visits as required.

Qualifications/Experience
Experience managing an office, including the delivery of financial management, human resources, property and general administrative services.
Sound interpersonal skills and demonstrated experience working in a client service or similar role.
Excellent planning, organisation and attention to detail.
Demonstrated ability to manage resources and competing priorities to meet deadlines.
Demonstrated leadership and people management skills, with the ability to supervise a small team and establish and maintain effective stakeholder relationships.
Proficiency in SAP and Microsoft Office software applications.
Sound written and oral communication skills and an ability to translate and interpret between English and Swedish.
Ability to interpret and apply policies and legislation.
Sound judgement and the ability to solve problems, be flexible and adapt to new tasks and situations.
Strong capacity to exercise discretion and judgement.

Desirable
Relevant tertiary qualifications would be an advantage.
Finnish and Latvian written and oral communicaiton skills.

General Requirements
Right to work in Sweden.

Selection Criteria
In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly 350 words per response. The panel will not assess responses which exceed the word limit.

A. Proven line management and leadership skills and experience, including the ability to performance manage and develop staff to achieve organisational objectives whilst promoting staff engagement and motivation.
B. Demonstrated ability to manage a large budget, provide relevant financial and budgetary reports to senior management, and ensure compliance in line with relevant legislation and internal financial policy guidelines.
C. Demonstrated decision-making skills and balancing of competing priorities, with the ability to exercise discretion and good judgement, in applying legislation and policies, providing high-level support and strategic advice.
D. Highly developed communication and interpersonal skills in both English and Swedish, with a proven ability to support internal and external stakeholders to achieve organisational objectives and deliver excellent customer service.
E. The ability to understand the local labour law, regulations and best practice in order to provide high level strategic advice related to the personnel services.
F. High level of proficiency in the use of financial accounting systems (knowledge of SAP is desirable) and Microsoft Office suite, including advanced level MS Excel skills. Ability to generate appropriate reports, interrogate data and provide analysis.
The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to recruitment.london@dfat.gov.au.
We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values. Visa mindre

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Stockholm.

Please be advised that the Australian Embassy, Stockholm. does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.



About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.



About the Australian Embassy in Stockholm

The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland and Latvia and for providing Australians resident in or visiting these countries and Estonia with consular and passport services.



About the Position

Under general direction, the Executive Assistant to the Ambassador of Australia provides high-level executive, administrative and organisational support to the Ambassador and DFAT management team. Responsibilities include assisting with the organisation of HOM representational events, facilitating programs for visiting officials and supporting the Embassy's daily operations.



The key responsibilities of the position include, but are not limited to:

- Provide high level administrative and organisational support to the Ambassador, including diary management, managing meeting requests and invitations, booking and acquitting official travel and representational activities, completing appropriate record-keeping and managing incoming and outgoing correspondence and telephone enquiries.

- Provide administrative and logistical support for the facilitation of effective visit programs and representational functions and events, in coordination with the official residence as required.

- Managing the Ambassador's representation budget and prepare administrative documents and acquittals for the Ambassador.

-Manage Protocol arrangements, including diplomatic accreditation and visa processes and providing notifications to host governments and Canberra of official travel and absences.

- Liaise with key stakeholders across government, business, NGOs, policy institutes, academia, the diplomatic corps and members of the public.

- Support the Ambassador and Embassy's social media presence, including drafting and posting content.
Provide Swedish-English translation services as required.

- Support the daily administrative operations of the Embassy including assisting to manage the Embassy's reception duties.

- Adherence to Australian Public Service and departmental policies, practices, values and guidelines.

- Perform other administrative and support duties as required, including back-up support to the Policy and Research Officer.


Qualifications/Experience

- Previous experience providing high-level executive, administration and organisational support.
- Strong organisational skills, ability to multi-task and manage priorities, take initiative and work under pressure.
- Strong oral and written English and Swedish communication skills, with accuracy in spelling, punctuation and grammar.
- Proficiency with Microsoft Office programs and social media platforms.
- Effective stakeholder management skills with the proven communication skills required to support effective engagement with internal and external contacts.
- Ability to work both independently and collaborate as part of a small team with integrity, honesty and reliability.
- Ability to exercise discretion and manage sensitive information in accordance with policy requirements.


Selection Criteria

In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly 250 words per response. The panel will not assess responses which exceed the word limit.



A. Effective diary management skills, including the ability to organise events and coordinate travel arrangements.

B. Good prioritisation and organisation skills, with the ability to be flexible and manage multiple priorities.

C. Strong communication skills in English and Swedish, including effective written and oral skills.

D. Ability to develop and support productive working relationships with stakeholders, with excellent interpersonal skills.

E. Ability to undertake a high level of executive administration, including maintaining accurate records-keeping.



The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to recruitment.london@dfat.gov.au.

We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values. Visa mindre

Heading: Investment Manager
Recruiting organisation: Australian Trade and Investment Commission
Location: Stockholm
Omfattning: Heltid
Varaktighet: Tillsvidare
Closing date: 23.30 local time, Sunday 19 February 2023

ABOUT THE POSITION

This position, located at the Australian Embassy in Stockholm, is a key business development role in the Stockholm team, to assist in promoting, attracting and facilitating productive Foreign Direct Investment (FDI) to Australia.

Priority sectors to be covered by this role will be aligned to Australian federal government priorities and may vary from time to time. Existing networks, knowledge and experience aligned to priority sectors of Advanced Manufacturing and Space, Digital Technologies - particularly focussed on Global Net Zero objectives are preferred.

The position requires a highly motivated senior team member fluent in English and Swedish with experience in business development, preferably in an international environment.

You will identify and assist Nordic (and occasionally Baltic) companies to invest in the Australian market and help them develop entry strategies. This role will require you to understand the market opportunities in the Australian priority sectors and articulate Australia's advantage as an attractive investment destination for investment and convince firms based in the Nordics to establish business operations in Australia. You will develop relationships with members of the Australian ecosystem and provide companies with tailored advice, insights and assistance to invest in Australia.

The role can require travel within the Nordics and potentially elsewhere in Europe or Australia.

The role includes a six-month probation period.

DUTIES INCLUDE:

Proactively identify, target and work closely with potential corporate investors in Nordic and Baltic countries to secure new foreign direct investment for Australia. This will involve the identification of potential investors based on Australian opportunities; research and presentation of tailored information on industry capability and articulating the commercial benefits of investing in Australia;

Represent Austrade by delivering compelling presentations at business events and in CEO level meetings to promote the advantages of Australia as a location for investment and trade partner;

Apply strategic thought to identify and report issues or barriers to investment to the Australian government and to propose innovative solutions which will increase results;

Develop, maintain and support extensive senior level business, industry networks and external and internal stakeholders in Nordics and Australia. This will include other Australian government agencies and State government offices, as well as key local government officials, regulatory bodies and allies such as industry associations, regional development groups and professional service providers;

Support the Australian federal government strategy for priority sectors through social media;

Work as part of an Austrade team and maintain Austrade standards and policies, including diversity in the workplace, ethical practice and occupational health and safety principles and compliance with audit requirements;

Plan, coordinate and implement physical and virtual events, market visits and delegations visiting Australia, where appropriate in collaboration with State/Territory Governments, industry associations and allies in Australia;

Contribute to business planning, marketing and communications initiatives within the Australian Trade and Investment Commission Stockholm team;

Efficiently manage a constantly changing workload covering diverse industry sectors, large numbers of clients/customers, within internally and externally driven timeframes;

Actively apply Austrade business practices and maintain accuracy of information in all Austrade Business Systems to deliver accurate and timely reporting and effective relationship management;

Contribute to knowledge creation within Austrade, by adopting information practices, sharing knowledge and information and by embracing best practice and development opportunities;

Work collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, while upholding the Australian Public Service (APS) Values, Employment Principles and Code of Conduct and Work Health & Safety (WHS) principles.

For more detailed information please view the Job Information Pack at the link provided below.

ELIGIBILITY

To be eligible for consideration and appointment you must have:
Work Authorisation - to be eligible for employment with Austrade in Stockholm, candidates must be legally authorised to live and work in Sweden at the time of appointment.
Language - the successful candidate must be fluent in written and spoken English and Swedish.
Security Clearance - the successful applicant must be willing to complete an Entry Level Screening process and be confirmed as a suitable person to access Government resources prior to commencement in the role.

APPLICATION:

Closing date for applications: 11.30 pm local Swedish time on Sunday 19 February 2023

For more information and to apply please see this link https://73i7.short.gy/AustradeStockholm

This is a locally-engaged position governed by Austrade's Overseas Engaged Employees terms and conditions of employment and European Union labour law. Candidates must currently have the right to live and legally work in Sweden. Austrade will not be able to provide any sponsorship letter nor be involved in the work visa application process.

Only candidates who complete their application in Austrade's online recruitment system will be considered. Email applications cannot be accepted.

Due to the large volume of applications received, we are unable to respond to each applicant. We endeavour to respond to applicants of interest within a period of three weeks from the application closing date. If you are not requested to attend an interview, please assume that your application has not been successful.

Contact: After reading the Information Pack, should you require additional information you are encouraged to contact Annika Barton annika.barton@austrade.gov.au +31 627 509 368 Visa mindre

About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.
About the Australian Embassy in Stockholm
The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland, Latvia and Estonia, and for providing Australians resident in or visiting these countries with consular and passport services.
About the Position
This position is a mixed duties position, that provides administrative support and undertakes driving duties. The position reports to the Office Manager and works closely with the Ambassador and other staff within the Embassy.
The key responsibilities of the position include, but are not limited to:
As Receptionist, manage and direct incoming to telephone calls and e-mail enquiries and control public access to the Embassy.
Provide day to day administrative support to the Embassy, including on property, mailroom and office supply tasks.
Drive the Ambassador, undertake some other Embassy driving tasks, and maintain the Embassy’s official vehicles and arrange regular services.
Support the Office Manager in managing the Embassy’s ICT network, accounts, hardware and software.
Provide back-up support for other team members as required, including the Ambassador’s Executive Assistant.



Qualifications/Experience
Strong written and oral communication skills.
Demonstrated client service and interpersonal skills.
Excellent organisational skills, initiative, flexibility and the ability to work in a small team with minimum supervision.
Reliability, trustworthiness, resourcefulness and sound judgement.
Appropriate driving skills and knowledge of Swedish driving conditions.
Ability to operate and gain proficiency in ICT systems.


General Requirements
Fluency in English and Swedish.
Must live in Stockholm in order to be available for after-hours driving duties as required.
Valid Swedish Driver’s license.



Selection Criteria
Please address each of the selection criteria for the role in the spaces provided on the application form. Drawing on your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.
The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.
A. Strong customer service and interpersonal skills to facilitate and promote effective interactions with internal and external stakeholders.
B. Evidence of previous driving experience and demonstrated ability to maintain appropriate etiquette and protocol. Including, possession of a valid Swedish driver’s licence. Demonstrated knowledge of traffic regulations and local traffic conditions. Excellent knowledge of roads and routes in Stockholm and ability to use GPS navigation equipment.
C. Demonstrated administrative and organisational skills.
D. Ability to work effectively with other team members in a busy, processing environment by demonstrating flexibility, reliability, adaptability, initiative and resourcefulness.
E. Experience working with ICT networks, accounts, hardware and software, including Microsoft Office packages.
Full-time: 37.5 hours per week
Classification: LE2
Salary: SEK 27,878 - 29,004 per month
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.
About the Australian Embassy in Stockholm
The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland, Latvia and Estonia, and for providing Australians resident in or visiting these countries with consular and passport services.
About the Position
This position is a mixed duties position, that provides administrative support and undertakes driving duties. The position reports to the Office Manager and works closely with the Ambassador and other staff within the Embassy.
The key responsibilities of the position include, but are not limited to:
As Receptionist, manage and direct incoming to telephone calls and e-mail enquiries and control public access to the Embassy.
Provide day to day administrative support to the Embassy, including on property, mailroom and office supply tasks.
Drive the Ambassador, undertake some other Embassy driving tasks, and maintain the Embassy’s official vehicles and arrange regular services.
Support the Office Manager in managing the Embassy’s ICT network, accounts, hardware and software.
Provide back-up support for other team members as required, including the Ambassador’s Executive Assistant.



Qualifications/Experience
Strong written and oral communication skills.
Demonstrated client service and interpersonal skills.
Excellent organisational skills, initiative, flexibility and the ability to work in a small team with minimum supervision.
Reliability, trustworthiness, resourcefulness and sound judgement.
Appropriate driving skills and knowledge of Swedish driving conditions.
Ability to operate and gain proficiency in ICT systems.


General Requirements
Fluency in English and Swedish.
Must live in Stockholm in order to be available for after-hours driving duties as required.
Valid Swedish Driver’s license.



Selection Criteria
Please address each of the selection criteria for the role in the spaces provided on the application form. Drawing on your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.
The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.
A. Strong customer service and interpersonal skills to facilitate and promote effective interactions with internal and external stakeholders.
B. Evidence of previous driving experience and demonstrated ability to maintain appropriate etiquette and protocol. Including, possession of a valid Swedish driver’s licence. Demonstrated knowledge of traffic regulations and local traffic conditions. Excellent knowledge of roads and routes in Stockholm and ability to use GPS navigation equipment.
C. Demonstrated administrative and organisational skills.
D. Ability to work effectively with other team members in a busy, processing environment by demonstrating flexibility, reliability, adaptability, initiative and resourcefulness.
E. Experience working with ICT networks, accounts, hardware and software, including Microsoft Office packages.
Full-time: 37.5 hours per week
Classification: LE2
Salary: SEK 27,878 - 29,004 per month
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre