Lediga jobb Sydafrikanska Ambassaden i Stockholm

Vacancy - Cleaner

Official Accommodation, of the Ambassador of South Africa in Sweden.

The South African Embassy is seeking to recruit a cleaner for the Official Accommodation of the Ambassador. This is a full-time position, subject to a probationary period and will start as soon as possible.

Roles and Responsibilities
The precise range of duties will vary over time but will include the following:
. Perform tasks in the Official Accommodation of the Ambassador.
. Maintain the Official Accommodation to a high standard of cleanliness including reception areas for official use
. Assist the Housekeeper with the general upkeep and functioning of the Official Residence
. Full range of cleaning tasks and laundry
. Upkeep of soft furnishings in the Official Accommodation
. Coordination and liaison with the Embassy
. In the absence of the housekeeper, the cleaner must perform the duties
. Any other duties as required.

Essential Requirements candidates must be able to demonstrate:
. 3 years' minimum experience working as cleaner and in housekeeping
. Fluency in English
. All applicants must have a legal right to reside and work in Sweden.
. High degree of integrity and trust.
. Strong organisational and management skills, and excellent interpersonal and communication skills.
. Reliable and can work on own initiative
. Attention to detail


Desirable Requirements

. Experience working for an Embassy or international organisation as a cleaner.
. At least 2 years' minimum experience working in hospitality

Terms and conditions of employment:
. The successful candidates will be hired on an initial fixed term contract for 2 years with possibility of extension in line with the duration of the Ambassador's tenure in Sweden

. The work will be Monday to Friday, 37,5 hours per week
. The annual starting salary will be from 215 225 SEK and increase per notch depending on the years of experience.

. Additional benefits are a 13th month bonus, and holiday pay, occupational pension and social security contribution as required by the Swedish government.
. Salaries are paid direct to a bank account; therefore, the successful candidate must have a Swedish bank account
. The position will sometimes require out of hours work in the evenings /on weekends and this will be agreed upon in advance.
. The position is for a locally recruited person and there is no entitlement to civil service status within the South African government service.


How to apply

Completed application letters accompanied by a CV should be sent via email to embassy.stockholm@dirco.gov.za with the subject line Cleaner Vacancy.
Applications must be received before 15:00 hrs. (Local time) on Friday 25th July 2025.
(No applications will be accepted after this deadline).
Please note that only short-listed applicants will be contacted.

Selection Process:
. Depending on the number of applications received, a short-listing of candidates to be called for interview may be undertaken based on the Essential/Key Requirements above;
. A skills test may form part of the interview process;
. It is planned that interviews will be held on Monday, the 28th of July 2025


Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant, under consideration for appointment, resided. Visa mindre

VACANCY- HOUSEKEEPER

OFFICIAL ACCOMMODATION, OF THE AMBASSADOR OF SOUTH AFRICA IN SWEDEN
The South African Embassy is seeking to recruit a housekeeper for the Official Accommodation of the Ambassador. This is a full-time position, subject to a probationary period and will start as soon as possible.

ROLES AND RESPONSIBILITIES:
The precise range of duties will vary over time but will include the following:
. Perform tasks in the Official Accommodation of the Ambassador
. Care and management of all state assets in the Official Accommodation, including representational crystal, silver, china, linen and other items;
. Maintenance and upkeep of the Official Accommodation inventory;
. Ensure smooth running of official events at the Residence, including logistical set up for official events and post event tidy up;
. Daily meal preparation for the Ambassador;
. Service at official dinners, lunches, receptions and other events;
. Day to day shopping
. Supervision of the Official Accommodation premises;
. Full range of cleaning tasks and laundry;
. In the absence of the cleaner, the housekeeper must perform the duties
. First line maintenance and liaison with the Secretary of Ambassador on maintenance issues arising;
. Liaison with contractors and suppliers at the Official Accommodation;
. Any other duties as required.

ESSENTIAL REQUIREMENTS CANDIDATES MUST BE ABLE TO DEMONSTRATE:
. 5 years' minimum experience working in housekeeping and hospitality;
. Fluency in English and Swedish;
. All applicants must have a legal right to reside and work in Sweden.
. Position may require out of hours work in evenings/at weekends (leave time-in-lieu will be offered for this work) and individuals unavailable to work out-of-hours should not apply for this post.
. High degree of integrity and trust.
. Strong organisational and management skills; and excellent interpersonal and communication skills.
. Reliable and can work on own initiative;
. Attention to detail;

DESIRABLE REQUIREMENTS
. Customer service experience;
. Experience working for an Embassy or international organisation.
. 2 years' minimum experience working in hospitality;

TERMS AND CONDITIONS OF EMPLOYMENT:
. The successful candidates will be hired on an initial fixed term contract in line with the duration of the Ambassador's tenure in Sweden;
. Monday to Friday, 37,5 hours per week;
. The annual starting salary will be from 226 418 SEK and will depend on the experience, education and skills.
. Additional benefits are a 13th month bonus, holiday pay, occupational pension and a monthly meal allowance. Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account;
. The position will require sometimes out of hours work in the evening/at weekend and this will be agreed upon in advance.
. The contract will be subject to the relevant provisions of Swedish Labour Law in regard to tax, labour and social insurance.
. The position is for a locally recruited person and there is no entitlement to civil service status within the South African government service.

HOW TO APPLY
Completed application letters accompanied by a CV should be sent via email to embassy.stockholm@dirco.gov.za with the subject line Housekeeper Vacancy.

Applications must be received before 15:00 hrs. (Local time) on Friday 6 December 2024.

(No applications will be accepted after this deadline).

Please note that only short-listed applicants will be contacted.

Selection Process:
. Depending on the number of applications received, a short-listing of candidates to be called for interview may be undertaken based on the Essential/Key Requirements above;
. A skills test may form part of the interview process;
. It is planned that interviews will be held in the first weeks of December 2024.

SECURITY CLEARANCE FOR LOCAL STAFF
Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant, under consideration for appointment, resided. Visa mindre

The Embassy has a vacancy for a person to manage the financial and administrative operations that involves overseeing financial records, preparing budgets and reports, and ensuring that administrative tasks are completed efficiently and on time.

Main duties:
. Sound financial management
. Preparation of monthly expenditure reports and closing of monthly Mission accounts
. Manage budget and financial support services
. Bookkeeping (vouchers, payments, scanning and filing) for audit purposes
. Assist management with the yearly Mission Action Plan, annual estimates for the budget exercises and mid-term review
. Office administration (HR support services, salaries, leave management, VAT reconciliation, contract management, quotations for services and update database of service providers)
. Oversee mission's bi-annual asset verification process and update asset files
. Dealing with Swedish authorities (Försäkringskassan, Skatteverket, etc)
. Customer services and staff co-ordination


Requirements:
. Qualified Accountant with at least 2 years PQE in a relevant position.
. B. Com accounting degree or equivalent financial degree.
. Computer literacy (Microsoft Office computer programmes: Word, Excel, and Outlook).
. Experience in Financial Accounting: 2 years (Required).
. Experience in Financial Reporting: 2 years (Required).
. Be able to handle essential fiscal and operational responsibilities, accounting skills, maintain accurate records, produce reporting, reconcile statements, and manage procedures.
. Experience to manage administrative and HR responsibilities to enable smooth financial and organisational operations.
. Be deadline driven and able to comply with short deadlines.
. Be able to solve problems and find solutions, is self-motivated, resilient, and self-reliant.
. Possess a positive and flexible attitude, good organizational capability; dedication to service quality; committed and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
. Be a team player and maintain good working relationships with other staff.
. Demonstrates the Embassy's core values i.e. Integrity, Respect and Collaboration.
. 100% Fluency in Swedish and English is non-negotiable.
. South African nationals living in Sweden may apply.
. Non-Swedish nationals need to have a valid permanent residency permit.
. A valid police report with no criminal record.
. Prior experience working in an Embassy will be an advantage.

Salary Package:
Starts from SEK 326 528 SEK per annum (depending on qualifications and experience) An annual bonus equal to one month's salary, holiday pay at 0.43% of the annual salary, pension and life insurance benefits will also be payable.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on Friday, 19 April 2024 to embassy.stockholm@dirco.gov.za with reference Accountant/Admin Officer Vacancy.

If you have questions regarding this position, you are welcome to email the embassy at the email above.

Only Shortlisted applicants will be contacted for interviews and proficiency tests. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

Location :

South African Embassy
Alsnögatan 7
11641 Stockholm Visa mindre

Vacancy at the South African Embassy
Position: RECEPTIONIST
Available: 15 May 2023 or as soon as possible
Main duties:
. Operate the switchboard serving the Embassy ensuring all calls are answered in a timely and professional manner and redirected as appropriate.
. Receive applications for immigration and civic services from applicants and assist with the processing of the documents.
. Provide general information related to South Africa and the Embassy's programmes to the public.
. Deliver communication services to the Embassy employees including mail, messages and monitor central internet mailbox of the Embassy. Backing up the mailroom, i.e. managing courier requirements for delivery and pickup, including signing for couriers, completing the waybills and other necessary documentation, and printing reports for tracking purposes.
. Receive all visitors to the Embassy in a friendly and professional manner, and ensure visitor security requirements are adhered to.
. Maintain a safe and clean reception area by complying with the Embassy procedures, rules and regulations including compliance with the fire evacuation procedures.
. In the absence of the Administrative Clerk, manage boardroom bookings and catering requirements including setting-up, and clean-up for meetings and office events; ensure the restrooms, kitchen, and reception areas are clean, dishes put away on daily basis.
. Provide relief service to the Consular Clerk in his absence, and appropriately process consular tasks.
. Manage all other duties assigned to the post and support the administration team as needed in line with individual competences.

Requirements:
. A minimum of 12 years schooling plus a minimum of 2 years' experience as a receptionist or in an administrative role. Prior experience in an Embassy will be an advantage.
. Demonstrates the Embassy's core values i.e. Integrity, Respect and Collaboration.
. Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
. Demonstrate the ability to function effectively in diverse conditions; have a sense of urgency; takes initiative and shows courtesy/diplomacy at all times, ensuring customer satisfaction.
. Looks to solve problems and find solutions, is self-motivated, resilient, and self-reliant. Can build strong relationships with different kinds of people.
. Computer literacy essential (Microsoft Office computer programmes: Word, Excel, and Outlook).
. 100% Fluency in Swedish and English.
. Knowledge of Latvian/Lithuanian/Estonian/Finnish will be an advantage.
. Non-Swedish nationals need to have a valid permanent residency permit.
. A valid police report with no criminal record.

Salary Package:
Starts from SEK 231 276 to SEK 284,680 per annum (depending on qualifications and experience) An annual bonus equal to one month's salary as well as holiday pay at 0.43% of the annual salary is also payable.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on 27 April 2023.

Only Shortlisted applicants will be contacted. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

If you have questions regarding this job, you are welcome to contact:

Claudia Almeida
South African Embassy
Alsnögatan 7
11641 Stockholm
Tel. No. (08) 243 950
E-mail: almeidac@dirco.gov.za Visa mindre

MAIN DUTIES:
.To primarily perform messenger/driver work for the Embassy and to collect, distribute and control movements of documents.
.Maintain accurate and up to date schedule trip sheets: i.e log official trips, daily mileage, fuel consumption.
.Ensures proper maintenance of the service vehicle.
.Assist with administrative and clerical functions such as process photocopies and franking mail; assist officials and visitors with airport and hotel transfers and moving; handle all request forms for transport and other services.
.Assist with administrative tasks as and when required, such as inventories and stock control process: updating of asset register and inventory list; assist with the collection and delivery of goods; assist in the purchase of goods; check goods purchased against the invoices in terms of quality and quantity; and assist in the maintenance of all office equipment; provide support to the accounts section as and when required.
.To carry out maintenance tasks at the office, the Official Residence and other officials' residences
.Provide relief service to Ambassador's Chauffeur in his absence.

REQUIREMENTS:
.10 Years schooling plus two years of chauffeur experience.
.Valid Swedish driver's licence with clean record.
.100% Fluency in Swedish and English.
.Non-Swedish nationals need to have a valid permanent residency permit.
.A valid police report with no criminal record.
.Ability to maintain confidentiality.
.Extensive travelling is required and willingness to work extended hours.
.Knowledge of the location of prominent Swedish Government Offices (e.g. Ministry of Foreign Affairs).
.Be able to assist with asset verification and move furniture to scan.
.Experience from working as a handyman is an advantage.
.Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
.Demonstrate the ability to function effectively in diverse conditions; have a sense of urgency; takes initiatives and always shows courtesy/diplomacy.
.To demonstrate by road test at the time of the interview, skills in handling vehicles and ability to drive defensively to avoid accidents and personal injuries. Visa mindre

Vacancy at the South African Embassy
Position: CONSULAR CLERK
Available: 1 March 2022

Main duties:
- Consular and Agency Services - Provide information about civic and immigration laws, policies and procedures, processes documentation: Facilitate the applications for entry of persons travelling to South Africa by assisting to administer visas, permits, passports and residency applications. Deal with enquiries according to South African civic and immigration laws and policies.

- Dealing with South African Citizens abroad: Assist with enquiries from citizens in distress and in detention in countries of accreditation, and certain legal matters of a consular nature; maintain a database of details of South Africans living abroad, Assisting in liaising with local authorities with regards to South Africans in detention.

- Service Delivery - Making clients and their needs a primary focus of work and actions. This includes clients from all countries of accreditation and South Africa; Respond and provide information to telephonic and written consular enquiries on immigration and civic laws, policies, and procedures.

- Office Administration: Prepare statistics on face value applications and enquiries; Maintain document storage and retrieval systems and apply archive procedures; Provide relief service to the Receptionist and perform all other ad hoc duties assigned to the post.

Requirements:
A minimum of 12 years schooling is required PLUS 3 years' experience in a related field of work with proficiency in computers. Prior experience in an Embassy will be an advantage.

- Demonstrates the Embassy's core values through all aspect of work (e.g. Integrity, Respect and Collaboration).
- Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
- The ability to function effectively in diverse conditions; have a sense of urgency; takes initiative and shows courtesy/diplomacy at all times, ensuring customer satisfaction.
- Demonstrate the following competencies/skills: diplomacy, communication, translation and interpretation, networking, problem-solving, and time management skills.
- Give immediate attention to customer complaints and queries; handle complaints and queries in a way that will ensure that problems do not reoccur. And shows courtesy, openness, transparency in own day-to-day work; make excellence in service delivery a way of life.

- Accounting and administration experience is a plus.
- Computer literacy essential (Microsoft Office computer programmes: Word, Excel, and Outlook).
- 100% Fluency in Swedish and English.
- Knowledge of Latvian/Lithuanian/Estonian/Finnish will be an advantage.
- A valid police report with no criminal record required.
- Non-Swedish nationals need to have a valid permanent residency permit - submit proof when applying.

Salary Package:
Starts from SEK 249 563 to SEK 308,646 per annum (depending on qualifications and experience). An annual bonus equal to one month's salary as well as holiday pay at 0.43% of the annual salary is also payable.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on 7 February 2022.

Only Shortlisted applicants will be contacted. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

If you have questions regarding this job you are welcome to contact:

Ruby Bleppony
South African Embassy
Alsnögatan 7
11641 Stockholm
Tel. No. (08) 243 950
E-mail: embassy.stockholm@dirco.gov.za Visa mindre

Main duties:
1.Arranging and scheduling of appointments, tracks events and updates engagement schedules, attends to invitations sent to Defence Attaché, keeps electronic diary updated
2.Updates Defence Attaché contact lists
3.Obtains quotations and do purchases
4.Drafts routine letters, invitations, reports
5.Ensures document storage and retrieval
6.Makes travel and accommodation arrangements ensuring effective time management.
7.Prepares travel expense and entertainment claims. Compiles simple spreadsheets
8.Proofreads documents
9.Interprets at meetings
10.Screens telephone calls - redirect appropriately
11.Acts as driver when required

Requirements:
Secretary
A minimum of 12 years schooling with completion of at least a one year Secretarial Diploma/Certificate PLUS a minimum of 3 years' experience as a secretary, typist or administration clerk with word processing knowledge and skills.

Prior experience in an Embassy will be an advantage.

.Demonstrates the Embassy's core values through all aspect of work (e.g. Integrity, Respect and Collaboration).
.Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
.The ability to function effectively in diverse conditions; have a sense of urgency; takes initiative and shows courtesy/diplomacy at all times, ensuring customer satisfaction.
.Demonstrate the following competencies/skills: diplomacy, communication, translation and interpretation, networking, problem-solving, and time management skills.
.Computer literacy essential (Microsoft Office computer programmes: Word, Excel, and Outlook).
.100% Fluency in Swedish and English.
.A valid Swedish driver's licence required.
.A valid police report with no criminal record required.
.Non-Swedish nationals need to have a valid permanent residency permit - submit proof when applying.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on 26 April 2022

Only Shortlisted applicants will be contacted. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

If you have questions regarding this job you are welcome to contact:

Selinah Toodi
South African Embassy
Alsnögatan 7
11641 Stockholm
Tel. No. 076 855 23 90
E-mail: toodim@dirco.gov.za Visa mindre