Lediga jobb Intern Inst For Democracy & Electoral Assistance i Stockholm

Context
The IT team at International IDEA, operating from Stockholm, Sweden under the Executive Division, provides essential technical support that is fundamental to the organization's operations and strategic initiatives. The performance of the IT team, exemplifying integrity and technical proficiency, is critical to the reputation and effectiveness within the organization. They adhere strictly to organizational standards and regulations, contributing significantly to the seamless operation of the Executive Division. The team works collaboratively, ensuring the timely and accurate delivery of technical expertise across the organization.
Duties and Responsibilities
Manage and administer Office 365 tenants, including user provisioning, license management, and access controls.
Provide technical expertise on Microsoft 365 services: Microsoft SharePoint (Metis), Teams, Microsoft Azure Active Directory, OneDrive, Multi-factor Authentication, and Single Sign On for business applications including ERP.
Implement security projects and operational measures within the native cloud and Windows environment, leveraging the E5 suite of tools for advanced security features.
Monitor and maintain the health, performance, and security of MS 365 services.
Work with IT Manager to conduct regular security assessments, address vulnerabilities, and ensure compliance with industry standards and regulations.
Research various service desk requests and incidents, their cause and effects to troubleshoot, resolve, and documents specific internal incidents and/or breaches within established SLAs;
Tests and evaluates existing network systems; Troubleshoot local area networks (LANs), wide area networks (WANs), and internet-based systems and liaises with managed service provider for performance monitoring of managed network services;
Performs technical research on technical issues, confer with users, and conduct computer diagnostics to investigate and resolve problems and to provide technical assistance and support;
Supports development and implementation of new computer projects and supervises contract-based installations;
Develops Request for Quotes (RFQs) and Request for Proposals (RFPs), leads the review process and analyzes responses to make informed recommendations to senior leadership on IT business solutions;
Prepares evaluations of software or hardware and recommends improvements or upgrades; Assists with the installation of new hardware as required for new users or network/system upgrades;
Support the development of training materials and procedures, and trains users in the correct use of hardware and software; Assists with the creation and maintenance of documentation relating to ICT services and procedures;
Contribute to the development and enhancement of IT policies, ensuring alignment with industry best practices and regulatory requirements;
Refers major hardware or software problems or defective products to vendors or technicians for service;
Maintains the ICT asset register, ensures all assets are tagged and accurately recorded; Facilitates receipt or discarding of ICT hardware; Helps maintain necessary stock levels of standby computers, phones and accessories; Helps maintain an orderly ICT storage room;
Liaises with service providers and local IT service providers at regional offices to provide support to end users on computer operations and communication tools; Monitors the status of service requests to ensure timely response times;
Collaborate with stakeholders to understand business needs and requirements and develop appropriately configured solutions that meet those needs while maintaining alignment with overall IT standards and principles.;
Lead or participate in knowledge-sharing sessions to enhance the technical capabilities of the IT team;
Provides IT and Logistics support to key events; Assists in conferencing services on audio, video conferencing, and data services;
Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism;
Integrates a gender and diversity perspective in all activities.

Reporting line
IT Manager

Education and Experience
University degree in IT, Computer Science, Business Studies or related field;
Minimum of four (4) years’ experience in a similar role, in supporting desktop software and tools and managing a windows-network environment;
IT certifications, preferably Microsoft 365 Certification track considered an advantage;
Experience supporting computer-networked environments, cloud applications e.g., Office 365 and cloud based communication tools e.g.; CISO WebEx; Zoom and MS Teams
Experience in supporting mobile devices and applications for different platforms;
Experience in the administration and configuration for Microsoft 365 Exchange Online, Azure AD in native environment, and Azure AD design, development, networking and integration;

Terms of Contract
Local Post.
Fixed term appointment for Two (2) years.
Remuneration - Approx SEK 44 017 (Gross) per month

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.
Applying for this position:
Applications should be submitted online no later than 23:59 (CEST) 11 June 2024.
Please note that all applications must be made in English.

Selection Process:
Evaluation of qualified candidates will include a written assessment and up to two interviews
Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
All candidates will be notified of the status of their application via email once the process has been finalized.
International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context
International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy. Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support. The Institute maintains a global network of experts, provides training materials, and offers strategic advice to democracy actors at the international, regional, and national levels. The Institute is headquartered in Stockholm with field offices in Africa and West Asia, Asia and the Pacific, and Latin America and the Caribbean.

International IDEA and UN Women entered into an Agreement with the European Union to implement the Women and Youth in Democracy Empowerment (WYDE)global project, which seeks to strengthen the rights, empowerment and participation in public and political life of women and youth. The Women’s Political Participation component under WYDE will be implemented through a strategic partnership of International IDEA, UN Women, Inter-Parliamentary Union (IPU) and United Cities and Local Governments (UCLG). International IDEA is responsible for Outcome 3 on “Promoting transformative gender social norms, attitudes, and behaviors conducive to enhance women’s political participation and representation in public life and decision making” with the aim of supporting a shift in gender social norms, attitudes, and behaviors to enhance women’s participation and representation in political and public life through advocacy campaigns and multi-stakeholders’ efforts.

The Administrative Assistant will provide administrative and logistical support for the project and activities, ensuring adherence to International IDEA and donor policies and procedures.

Duties and Responsibilities
- Ensures the timely provision of administrative and logistics services to the office, programme staff, consultants and teams;

- Contributes to the preparation of Terms of Reference and other contractual documents for consultants and service providers, ensuring all supporting documentation is in line with relevant policies and procedures;

- Initiates and processes programme related procurements (Procurement of services, goods, events & consultants) in line with International IDEA policies and procedures;

- Assists in processing requisitions, invoices and circulating key documentation for signature ;

- Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, organizing travel, securing visas, etc.);

- Assists with the preparation of meeting materials and follow-up the production of documents;

- Organizes staff travel including travel requests, travel advances, travel claims and other associated issues; when applicable, assists external consultants and participants;

- Coordinates and manages effective information management systems, including filing (electronic and hard copy), databases and correspondence.

- Supports the publications process including translations, editing, layout and printing;

- Maintains a database of all partners, Member State contacts, embassies and participants attending events.

- Maintain records on assets management and prepares required reports

- Assists with the implementation of safety and security policies and procedures, providing overall administrative and logistical support on security related matters;

General Profile

- Has developed knowledge and skills through formal training or work experience;

- Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;

- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;

- Acts in accordance with International IDEA’ s core values; Respect, Integrity and Professionalism;

- Integrates a gender and inclusion perspective in all activities.

Reporting line
- Principal Adviser, Democracy and Inclusion

Education and Experience

- High school diploma is essential; University degree in management, administration or related field from a recognized university is considered an advantage;

- Minimum of two (2) years of professional experience in administration, logistics support, procurement and/or business administration;

- Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage;

- Experience in networking and communicating with different stakeholders such as government, UN, NGOs and other organizations is considered an advantage.

Terms of Contract:

- Local Post

- Fixed term appointment until 28 February 2027
- Remuneration - SEK 24,331 NET per month

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:
- Applications should be submitted online no later than 23:59 (CET) 10 March 2024.

- Please note that all applications must be made in English.

Selection Process:

- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified of the status of their application via email once the process has been finalized.

International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context

Responding to increasing challenges to democracy and a shrinking democratic space around the world, including in more established democracies, International IDEA’s Democracy Assessment team through its Global State of Democracy (GSoD) Initiative (https://idea.int/gsod/gsod) (established in 2016 as part of International IDEA’s Global Programmes) seeks to contribute to the global debate on democracy and inform the development and implementation of strategies and policies that build, advance, and safeguard democracy worldwide.

The GSoD Initiative been organized around three primary knowledge products: (1) International IDEA’s flagship Global State of Democracy Report, (2) an annually-updated data set on democratic quality called the GSoD Indices, and (3) a monthly-updated data project tracking democracy and human rights across 173 countries called the Democracy Tracker (https://idea.int/democracytracker/).

The Democracy Assessment team at International IDEA is now recruiting a Research Assistant with strong research, analysis and writing skills to support these three knowledge products, and further contribute to the GSoD Initiative.

Duties and Responsibilities

- Conducts research on topics related to democracy and human rights, primarily related to the Americas;

- Supports in the identification of event reports for the Democracy Tracker, primarily related to the Americas and conducts research to verify or gather more information on certain event reports;

- Supports the conceptualisation and prepares drafts for the content development related to the Democracy Tracker and other Democracy Assessment products;

- Performs a key role in fact-checking content;

- Conducts research to support updates to Democracy Tracker’s country profile pages;

- Assists with drafting of social media posts for outreach and visibility of Democracy Assessment knowledge products/resources;

- Assists with minute taking, notes and drafting of activities/events reports;

- Assist with logistics for setting up of Americas partnership hub event.

General Profile

- Strong knowledge and initial experience in the field of democracy, human rights, political analysis and good governance or related fields;

- Comfortable with Microsoft Office and has experience in uploading content using CMS to websites;

- Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required.

- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines.

- Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism.

- Integrates a gender and diversity perspective in all activities.

Reporting line

- Head of Programme, Democracy Assessment

Education and Experience

- A University degree in International Relations, Political Science, Law or other social science field;

- Minimum of?two (2)?years experience with research work on topics related to democracy and human rights, preferably within the context of an international organization or NGO working in the field of democracy or human rights;

- Has knowledge of democratization and good governance. Experience in the development and implementation of such projects, preferably within the context of an international organization or NGO working in the field of democracy assistance or advocacy is considered an advantage;

- Fluency in written and oral Spanish and English is required;

- Field experience in the Americas is desirable.

Terms of Contract:

- Local Post.
- Fixed term appointment for one (1) year.

- Remuneration - SEK 24 331 (Net) per month.

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden at the time of the application and for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

- Applications should be submitted online no later than 23:59 (CEST) 10 February 2024.

- Please note that all applications must be made in English.

Selection Process:

- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified on the status of their application via email once the process has been finalized.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context
The International Institute for Democracy and Electoral Assistance - International IDEA - is an Inter-Governmental Organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. The Institute acts as a catalyst for democracy building by providing global comparative knowledge resources and tools, policy proposals and supporting democratic reforms in response to specific national requests, specifically in electoral processes, constitution-building processes, political participation and representation, democracy assessment, gender and inclusion, sustainable development, climate change, digitalization, and conflict sensitivity.

Global Programmes covers all the different workstreams on the themes mentioned above. It is based in International IDEA’s Headquarters - in Stockholm, but also has teams sitting in the Hague and Brussels. The Director, Global Programmes and team coordinate planning and budgeting, monitoring, evaluation and learning processes, and regular updates among the thematic teams. Due to the ongoing growth within Global Programmes, there is a need for extra administrative support within the division.

The Administrative Assistant will work part-time and provide administrative and logistics support to Global Programmes. This includes arranging travel, supporting the organization of internal and external events, supporting procurement; and outreach to key interlocutors.

Duties and Responsibilities

- Provides administrative and logistics support to teams within Global Programmes ensuring adherence with International IDEA and donor policies and procedures;

- Assists in organizing complex and detailed travel plans, itineraries, and agendas, including cost control, travel requests, travel claims and associated tasks in compliance with the Travel Policy;

- Supports internal and external communications and correspondence, and helps to maintain and update communication platforms and tools; Drafts reports, letters and written communication and ensures appropriate approval and filing of documents;

- Supports the organization of internal and external meetings, seminars, conferences, workshops etc., by providing administrative and logistics support and participating, as appropriate; Prepares meeting documentation, organizes refreshments, shares follow-up documents with relevant stakeholders, and produces meeting minutes as necessary;

- Assists in programme-related procurements (services, goods, events, and consultants) in line with International IDEA Procurement policies and procedures;

- Assists in processing basic financial transactions in the ERP system and maintains supporting documents including invoices/receipts, project advance requests, project expenditure reports, etc. in an efficient and timely manner;

General Profile

- Knowledge and skills in planning, coordination, and administration of programme support, acquired through formal training and work experience;

- Possesses professional-level verbal and written communications skills (via phone, email and in-person);

- Experienced in exercising discretion and confidentiality with sensitive and confidential information;

- Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;

- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;

- Integrates a gender and diversity perspective in all activities;

- Acts in accordance with International IDEA’s core values; Respect, Integrity and Professionalism.

Reporting line
- Director, Global Programmes

Education and Experience

- High school diploma and preferably business education; a University background in management, administration or a related field from a recognized university is considered an advantage;

- Minimum of two (2) years of professional experience in administration, programme or project support, logistics support, procurement and/or Business;

- Experience in working in the non-profit sector or in an international environment would be considered as an asset;

- Experience in networking and communicating with different stakeholders such as government, UN, NGOs, and other organizations is considered an advantage.

- Fluency in written and spoken English is required. Knowledge of French, Arabic, Swedish or Spanish is considered an advantage.

Terms of Contract:
- Local Post.
- Fixed-term appointment for one (1) year

- This is a part-time position (50%)
- Remuneration - SEK 12 156 (Net) per month

Please note this position is open to those already legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications. As this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station.

Applying for this position:
- Applications should be submitted online no later than 23:59 (CET) on 27 December 2023.

- Please note that all applications must be made in English.

Selection Process:
- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified on the status of their application via email once the process has been finalized.

International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context

The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization established in 1995, with 34 member states spanning all continents. The Institute seeks to support sustainable democracy worldwide and assist in the development of institutions and foster a culture of democracy.

At the interface between research, fieldwork and the donor community, International IDEA provides a forum for dialogue, develops training materials, providing strategic advice, and building networks of global expert practitioners at the international, regional and national level with a range of international and national organizations.

International IDEA Strategy addresses the nexus between climate change and democracy. On the one hand, the outcome of the climate crisis will depend on whether democracies can drastically reduce their carbon footprints in the coming years. On the other hand, the climate crisis is already impacting on democratic governance. Climate change poses a challenging test for democracies’ ability to cooperate and confront highly complex global challenges. Democracies need to formulate adequate and ambitious policy responses to climate change for democracy to remain a legitimate and credible political system for young people and future generations.

A new workstream on democracy and climate change was launched by the Secretary-General during the 25th Anniversary of International IDEA in November 2020. This initiative aims at defining a new work programme on this issue by building on existing knowledge and experience gained at a global and regional level; identifying the specific niche for International IDEA’s engagement in the field; enhancing the expertise, knowledge production and policy advisory capacities of the Institute; building partnerships; and pursuing new fundraising opportunities.

In 2022 International IDEA will define a new strategy for the period 2023-2027 which will also address the nexus between climate change and democracy. On the one hand, the outcome of the climate crisis will depend on whether democracies can drastically reduce their carbon footprints in the coming years. On the other hand, the climate crisis is already impacting on democratic governance. Climate change poses a challenging test for democracies’ ability to cooperate and confront highly complex global challenges. Democracies need to formulate adequate and ambitious policy responses to climate change for democracy to remain a legitimate and credible political system for young people and future generations.

The Research Assistant will execute a range of activities to support the development of International IDEA’s new workstream on Climate Change and Democracy.

Duties and Responsibilities

- Conducts desk research on topics related to democracy, climate change, environment, including donor mapping and a systematic overview of potential resource mobilization opportunities, and the desk research required for the knowledge products of the Climate Change and Democracy Initiative.
- Supports and drafts external and internal communication material (e.g., letters, website articles and presentations
- Assists with mapping and building partnerships and supports efforts to strengthen visibility and outreach for the workstream
- Assists the Lead Advisor and Programme Officer with research and support to organize webinars and conferences on democracy and climate change-related topics
- Assists with minute taking, notes and drafting of activities/events reports.
- Supports the Lead Advisor and Programme Officer with the research, and organization for the external and internal consultations required for the Environmental Democracy Initiative.
- Supports the preparation of concepts notes and proposals for fundraising


General Profile

- Requires good knowledge and initial experience in the field of climate change and democracy and/or sustainable development and democracy, acquired academically and through practical experience working in this field.
- Has experience in using software programmes such as Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
- Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required.
- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines.
- Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism.
- Integrates a gender and diversity perspective in all activities.


Reporting line

- Lead Advisor, Climate Change and Democracy

Education and Experience

- University degree in political science, law, development studies, human rights, environmental studies, sustainable development, international relations, or other related subjects.
- Minimum of two (2) years experience with research work on topics related to democracy, democratic governance, climate change or environmental protection.
- Some practical experience in substantively supporting advocacy initiatives on climate change, the environment, democracy and/or sustainable development fields is considered an advantage.
- Experience of working in an international context, e.g., in a government, intergovernmental organization or international non-governmental organization is considered an advantage.
- Fluency in English, written and spoken. Any other widely spoken language in an International IDEA priority region (Arabic, French, Spanish) is desirable.


Terms of Contract:

- Local Post.
- Fixed term appointment for one (1) year.
- Remuneration - SEK 24 331 per month


Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

- Applications should be submitted online no later than 23:59 (CEST) on 13th November 2022.
- Please note that all applications must be made in English.


Selection Process:

- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified of the status of their application via emai... Visa mindre

Context

The Administrative Assistant supports the Secretary-General’s Office (SGO) by providing high-quality administrative assistance, in a timely and professional manner. The high-profile nature of the Secretary-General’s Office requires the incumbent to be very service minded, efficient and possess excellent knowledge of protocol.

The Administrative Assistant’s main duties include managing an active calendar of appointments; completing expense reports; drafting correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. To be successful in this role, the incumbent has excellent organizational skills, is proactive and reliable, meets deadlines, and communicates effectively in multiple languages (English and at least one other widely spoken language in an International IDEA priority region i.e. Arabic, French, Swedish, Spanish).

Duties and Responsibilities

- Assists the Secretary-General´s Office with daily administrative duties and completes a broad variety of administrative tasks on behalf of the Secretary-General’s Office;
- In accordance with International IDEA's Travel Policy, arranges complex and detailed travel plans, itineraries and agendas, including cost control, travel requests, claims and associated tasks for the Secretary-General and the Secretary-General’s Office;
- Assists with the Secretary-General’s internal and external communications and correspondence, in multiple languages; Drafts reports, letters and written communication and ensures appropriate filing of SGO documents;
- Supports the administration and logistical arrangements related to internal governance meetings; Supports the organization meetings, seminars, conferences and workshops etc. as requested. Participates if appropriate; Produces meeting minutes as required;
- Processes invoices, project advance requests, project expenditure reports etc.
- Coordinates the approval of pending documents.
- Supports with the logistics of high-level meetings, including preparation and serving of refreshments and compiling and distribution of relevant documentation;
- Assists with data entries into the Customer Relationship Management (CRM) system.
- Ensures additional administrative help to the Executive Director and the Internal Auditor, as required.
- Processes invoices, project advance requests, project expenditure reports etc.
- Coordinates the approval of pending documents.
- Supports with the logistics of high-level meetings, including preparation and serving of refreshments and compiling and distribution of relevant documentation;
- Assists with data entries into the Customer Relationship Management (CRM) system.
- Ensures additional administrative help to the Executive Director and the Internal Auditor, as required.


General Profile

- Has specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience; With excellent knowledge of protocol, is a trusted resource internally and to distinguished visitors;
- Has excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Possesses professional-level verbal and written communications skills (via phone, email and in-person);
- Experienced in exercising discretion and confidentiality with sensitive and confidential information;
- Adds considerable value to team-based activities in his/her unit, and is likely to act as an informal resource for colleagues; collaborates with other entities of the Institute as required;
- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
- Integrates a gender and diversity perspective in all activities.
- Acts in accordance with International IDEA’s Core Values: Respect, Integrity and Professionalism


Reporting line

- Chief of Staff to the Secretary-General.

Education and Experience

- A high school diploma is essential; a University degree in management, administration or a related field from a recognized university is considered an advantage.
- Minimum of two (2) years of professional experience in administration, logistics support, procurement and/or Business.
- Experience working in an international context, e.g., in an intergovernmental organization, is considered an advantage.
- Experience in networking and communicating with different stakeholders such as the government, UN, NGOs, and other organizations is considered an advantage
- Excellent knowledge of written and oral English is required. Knowledge of at least one other widely spoken language in an International IDEA priority region (Arabic, French, Spanish, Swedish) would be an asset.


Terms of Contract:

- Local Post.
- Part-time position (50%). Fixed-term appointment for two (2) years.
- Remuneration - SEK 12 166 per month


Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

- Applications should be submitted online no later than 23:59 (CEST) on 06 November 2022.
- Please note that all applications must be made in English.


Selection Process:

- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified of the status of their application via email once the process has been finalized.


International IDEA is an equal opportunity employer that seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context

Threats to electoral processes are accelerating beyond what electoral management bodies (EMBs) and other implicated agencies can withstand. These threats are both natural and man-made; they are external to electoral processes, such as the pandemic, terrorism or severe weather; or specific to the elections and their results, such as the deliberate undermining of democratic processes, whether through disinformation, illicit funding or cyber-security attacks.

Inspired by its work on electoral risk management, democracy resilience and conduct of elections during the Covid-19 crisis, the Institute has devised an integrative framework that promotes the systematic application of risk management, resilience-building and crisis management methods to protect elections. While these concepts are indispensable in many sectors that face high risks, the original research conducted by International IDEA confirms that they remain mostly underutilized in the field of democracy and electoral assistance.

As part of the three-year project, the Institute will work to develop an Integrated Framework for Protecting Elections. This conceptual and programming framework will combine knowledge resources, training curriculums and assessment and analysis tools to unlock synergies between different remedies for protecting electoral integrity. The coherence of such an approach can enable electoral management and electoral assistance to more effectively respond, learn and align with broader initiatives to protect democracy.

The Associate Programme Officer will join and support the Electoral Processes team in implementing project activities relating to research, development of various resources and conduct of tests and pilots in several countries worldwide.

Duties and Responsibilities

- Conducts substantive research on topics related to protecting elections and supports the team in coordinating external research efforts;
- Develops drafts and contributes to the development of various resources, such as reports, knowledge, training and analysis, and assessment products.
- Supports the project team through performing logistical and admin duties related to project events such as expert group meetings and missions
- Support activities relating to tests and pilots of the Protecting Elections Framework in different countries and regions worldwide.
- Undertakes communication and outreach tasks, including the development of social media content and other communication products.


General Profile

- Requires good knowledge, excellent skills and initial experience in their field;
- Will contribute to assigned projects in different aspects of the project life cycle, more specifically will conduct research and analysis, will draft various documents (articles, concept notes, agreements, etc.) and will support the projects vis-à-vis all internal and external stakeholders;
- Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
- Can be expected to travel globally to any geographical area involved in his/her projects;
- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
- Acts in accordance with International IDEA’s core values; Respect, Integrity and Professionalism;
- Integrates a gender and diversity perspective in all activities.


Reporting line

- Senior Advisor - Elections, Conflict and Risk Management

Education and Experience

- University degree in political science, law, international relations or other related subjects.
- A minimum of three (3) years of relevant professional experience (including substantial internships), working in the field of elections, democracy and governance
- Experience working in an international context e.g an intergovernmental organization considered an advantage;
- Field experience is desirable.
- Fluency in written and oral English is required. Knowledge of any other widely spoken language in an International IDEA priority area (French, Spanish, Arabic) would be considered an advantage.


Terms of Contract:

- Local Post.
- Fixed-term appointment for three (3) years.
- Remuneration - SEK 34,643 per month


Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

- Applications should be submitted online no later than 23:59 (CEST) on 30th October 2022.
- Please note that all applications must be made in English.


Selection Process:

- Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified of the status of their application via email once the process has been finalized.


International IDEA is an equal opportunity employer that seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context

The position contributes to team and organizational goals by providing events coordination and IT support for AV/VC (audiovisual/videoconferencing) environments for International IDEA, both in headquarters and remotely to field office locations in an effective and efficient manner. Specifically, s/he has the ability to analyze problems using technical diagnostic skill sets confidently and quickly, in order to effectively support and resolve issues. Technical responsibilities include high profile event support, audio, video, conferencing technology, projects, maintenance, support.

Duties and Responsibilities

- Project manages and leads the coordination of events at HQ and regional/field offices;
- Ensures timely, professional production of online/hybrid sessions and online products, including technical checks, rehearsals, client support for technical needs, and successful delivery of live, (online, hybrid or in-person) events;
- Prepares a master plan for all major and significant events at International IDEA;
- Prepares work plans and timelines, including the preparatory and logistical elements needed for events; Tracks progress and reports against the work plan; Liaises with cross-functional teams and internal users before and during events; Leads planning calls and meetings to track status of deliverables and ensure effective and efficient execution of events;
- Elaborates guidelines for external and internal events proponents and speakers;
- Manages on-site logistics for meetings and events, as needed and supported by the Executive Division;
- Pre-production and management of virtual events;
- Reports on events production,analytics and evaluation;
- Offers on-demand access, including searchable content library, hosting live session and pre-recorded video and offline capabilities;
- Identifies graphic and audio-visual needs for events, coordinate production in partnership with event owner(s), the Communications team, and other relevant stakeholder to ensure requirements and deadlines are met;
- Performs all necessary pre-event checks as required; Provide on-site A/V coordination of and at events where applicable; Performs equipment setups, breakdowns and troubleshoot issues;
- Ensures the installation of all AV equipment and displays to include audio and video conferencing equipment, distributed audio, digital signage, control systems and all presentation systems; Supports the development and implementation of new computer projects and supervise contract-based installations; Problem solves and troubleshoots issues that may arise during installation;
- Liaises with service providers and local IT service providers at the field offices to provide support to end users on computer operations and communication tools; Co-ordinates and assists with training to IDEA Staff Members in matters pertaining to the use of IDEA IT systems;
- Monitors the status of service requests to ensure timely response times; Ensure that SLAs and daily deliverables are met including ticket updates;
- Performs office administration including processing invoices and assists with coordinating project and task allocation; Assists with the creation and maintenance of all documentation relating ICT services and procedures; Assists the team in preparing contractual arrangements with external partners;
- Responsible for oversight of inventory including weekly/monthly stock levels, returning product and inventory issues.


General Profile

- Has developed specialized skills or is multi-skilled, developed through job-related and considerable on-the-job experience;
- Strong client service skills, excellent communication (listening and questioning) skills, combined with the ability to interact confidently to establish what the problem is and explain the solution;
- Extremely detail oriented and able to track multiple streams of work simultaneously.
- Adds considerable value to team-based activities in his/her unit, and likely to act as an informal resource for colleagues; collaborates with other entities of the Institute as required;
- Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
- Detailed and keen to follow through tasks to successful completion;
- Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism;
- Integrates a gender and diversity perspective in all activities



Reporting line

- IT Manager

Education and Experience

- Bachelor’s degree in Business Studies or IT or similar field;
- Minimum three (3) years of experience in similar role of event coordination and project management, including experience in global events;
- Professional experience in supporting computer-networked environments;
- Experience in supporting Cloud applications e.g., Office 365 and cloud-based communication tools e.g., CISCO WebEx, BlueJeans, Multi-lingual simultaneous interpreting platforms;
- Experience of working in an international context, e.g., in an intergovernmental organization, considered an advantage.



Terms of Contract:

- Local Post.
- Fixed term appointment for one (1) year.
- Remuneration - SEK 34 643 Net per month.


Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sweden for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

- Applications should be submitted online no later than 23:59 (CET) 13 May 2022 .
- Please note that all applications must be made in English.


Selection Process:

- Evaluation of qualified candidates will include a written test assessment and an interview.
- Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
- All candidates will be notified on the status of their application via email once the process has been finalized.


International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre

Context
Responding to increasing challenges to democracy and a shrinking democratic space around the world, including in more established democracies, International IDEA’s Democracy Assessment team, through its Global State of Democracy (GSoD) Programme (established in 2016 as part of International IDEA’s Global Programmes), seeks to contribute to the global debate on democracy and inform the development and implementation of strategies and policies that build, advance and safeguard democracy worldwide.
Since its launch, the GSoD programme has completed 3 two-year programme cycles, which have been organized around a variety of different knowledge products, including International IDEA’s flagship Global State of Democracy Report, an annually updated statistical dataset on democratic quality, now covering 165 countries in the world (GSoD Indices) and shorter thematic policy briefs on current issues in the democracy debate (GSoD In Focus).
The flagship GSoD Report, published in 2017, 2019 and 2021, provides evidence, data, balanced and impartial democratic quality and trend analysis at global and regional levels, as well as thematic and country case studies geared specifically to international, regional and national policy makers and civil society organizations working on democracy and governance-related issues. The third edition of the GSoD Report will be launched in November 2021.
The Democracy Assessment team is now recruiting an Associate Programme Officer with strong analysis and writing skills to contribute to the GSoD programme. The APO will be required to conduct research, support others’ research tasks, serve as a liaison with the Communications team, and carry out other tasks, as required.
Duties and Responsibilities
Conducts substantive research support (primarily qualitative, with the possibility of some quantitative research) for the DA team, including as related to the Global State of Democracy global report, regional reports, thematic papers, and other research products
Contributes analytic support to work products, as assigned
Assists in the development of visualizations for reports and other work products
Supports team members in the development of funding proposals
Serves as a point person for communications issues within the team
Supports the team’s communication and outreach activities
Helps to manage the DA team’s social media content, including ensuring that there is a social media calendar and ensuring the content is produced on time and is of high quality
With the supervision of a DA team member, leads the development of certain communication products, as relevant and assigned
Assists in ensuring that the team’s communications strategy is kept updated and is being well implemented
Tracks and reports on the outputs and outcomes of DA’s knowledge products and outreach efforts through regular results reports.

General Profile
Requires good knowledge, excellent skills and initial experience in their field;
Will contribute to assigned projects in different aspects of the project life cycle, more specifically will conduct research and analysis, will draft various documents (articles, concept notes, agreements, etc.) and will support the projects vis-à-vis all internal and external stakeholders;
Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
Can be expected to travel globally to any geographical area involved in his/her projects;
Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
Acts in accordance with International IDEA’s core values; Respect, Integrity, and Professionalism;
Integrates a gender and diversity perspective in all activities.

Reporting Line
Head of Programme Democracy Assessment

Communication and Interpersonal Skills
Liaises regularly with all internal and external stakeholders involved in his/her projects.
Builds cooperative and collaborative working relationships across teams and/or across organizations.
Acts in all assignments with personal energy and engagement.
Excellent knowledge in written and oral English required. Knowledge of at least one other widely spoken language in an International IDEA priority region (Arabic, French, Spanish) would be an asset.

Education and Experience
University degree in Political Science, Law, or related field.
Minimum three (3) years of experience working within the field of democracy, rule of law, or governance support, including substantial internship(s).
Experience conducting research and analysis, ideally including qualitative and quantitative methods.
Knowledge of and experience in the field of democracy analysis and assessment, including in at least one region (preferably the Middle East or Asia/the Pacific) and/or specific topic.
Experience designing/creating websites and working with social media, web-based blogs, and digital marketing is an advantage.
Experience working in intergovernmental organizations or international NGOs is an advantage.
Varied writing experience, including in at least one of the following sectors: policy, academia, media, and/or law.
Experience in supporting or leading communications work, including event planning and management and publicity (via mainstream and social media).
Experience in project management would be an advantage.

Terms of Contract:
Local Post.
Fixed-term appointment for one (1) year.
Remuneration - SEK 28 805 Net per month

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those currently legally authorized to live and work in Sweden.
Applying for this position:
Applications should be submitted online no later than 23:59 (CEST), 28 November 2021. Please note that all applications must be made in English.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Visa mindre