Lediga jobb Kosovos Ambassad i Stockholm

Kosovos ambassad i Stockholm söker en administrativ assistent.

Duties and Responsibilities:
Under the supervision and responsibility of the Head of Mission, undertakes the below duties and responsibilities:
- Preparation of reports and simple correspondence; invoice processing; payments for equipment; licenses and forms of host governments; and financial documents.
- Processing postal services and diplomatic suitcases for embassies; selection and distribution of incoming and outgoing correspondence; arranging the postal services and transport of goods.
- Maintaining accurate inventory of embassy assets; maintenance of supplies, including office supplies; supplies for equipment, and equipment needed for minor maintenance.
- Maintaining the space for storing and archiving of embassy files.
- Addressing payments for air freight and transport of household appliances for embassy staff; processing of invoices for consignments and customs documents.

Criteria and required conditions:
- Have at least a high school diploma;
- Be a citizen of the Republic of Kosovo or a citizen or permanent resident of Sweden, or a citizen of a third country;
- Knowledge of Albanian and English is required, while Swedish is desirable.
- Have general knowledge of working with document processing software's;
- Proven ability to systematize and maintain documentation, determine appropriate solutions;
- Have proven and effective written and oral communication skills of the languages;
- Knowledge on providing diplomatic services;
- Have excellent self-organization skills; abilities to effectively work under pressure;
- Have 3 years of relevant work experience. Visa mindre

Duties and Responsibilities

Under the supervision and responsibility of the Head of Mission, undertakes the below duties and responsibilities:
- Preparation of reports and simple correspondence; invoice processing; payments for equipment; licenses and forms of host governments; and financial documents.
- Processing postal services and diplomatic suitcases for embassies; selection and distribution of incoming and outgoing correspondence; arranging the postal services and transport of goods.
- Maintaining accurate inventory of embassy assets; maintenance of supplies, including office supplies; supplies for equipment, and equipment needed for minor maintenance.
- Maintaining the space for storing and archiving of embassy files.
- Addressing payments for air freight and transport of household appliances for embassy staff; processing of invoices for consignments and customs documents.

Criteria and required conditions

- Have at least a high school diploma;
- Be a citizen of the Republic of Kosovo or a citizen or permanent resident of Sweden, or a citizen of a third country;
- Knowledge of Albanian and English is required, while Swedish is desirable.
- Have general knowledge of working with document processing software's;
- Proven ability to systematize and maintain documentation, determine appropriate solutions;
- Have proven and effective written and oral communication skills of the languages;
- Knowledge on providing diplomatic services;
- Have excellent self-organization skills; abilities to effectively work under pressure;
- Have 3 years of relevant work experience.

Candidates applying must meet following conditions:
- Submit CV;
- A copy of ID card;
- A copy of school qualification-certificate;
- Two work references and a letter of motivation;
- Health certificate from a Medical Practitioner;
- Clearance certificate confirming they are not undergoing an investigation by the receiving state authorities.
Documents should be submitted by e-mail at embassy.sweden@rks-gov.net

Detyrat dhe përgjegjësitë:

Punon nën mbikëqyrjen e Ambasadores. I/ caktuari/a në këtë detyrë duhet të jetë në gjendje që të kryej detyrat e përgjithshme administrative dhe funksione mbështetëse logjistike.
Funksionet specifike përfshijnë, siç vijon:
- Përgatitja e raporteve dhe korrespondencës së thjeshtë; procesimi i faturave; pagesave për pajisje; licencave dhe formularëve të qeverive mikpritëse; dhe të dokumenteve financiare.
- Kryerja shërbimeve postare dhe të valixheve diplomatike për ambasadë; zgjedhja dhe distribuimi i korrespondencës hyrëse dhe dalëse; rregullimi i shërbimeve postare dhe transportit të mallrave.
- Mbajtja e inventarizimit të saktë për të gjitha pasuritë e ambasadës; mirëmbajtja e furnizimeve, përfshirë artikujt e zyrës; furnizimet për pajisjet, dhe pajisjet e nevojshme për mirëmbajtje të vogël.
- Mirëmbajtja e rregullt e hapësirës për deponimin e dosjeve të ambasadës.
- Adresimi i pagesave për transportin ajror të mallrave dhe transportin e pajisjeve shtëpiake për personelin e ambasadës; procesimi i faturave për ngarkesa dhe dokumenteve të doganave.

Kualifikimet, shkathtësitë, aftësitë dhe përvoja:

- Të ketë së paku diplomën e shkollës së mesme;
- Të jetë shtetas/e i Republikës së Kosovës apo shtetas/e ose banor/e i/e përhershëm i Suedisë, apo shtetas i ndonjë vendi të tretë;
- Njohja e gjuhës suedeze dhe angleze është e domosdoshme, ndërsa gjuha shqipe është e dëshirueshme.
- Të ketë njohuri të përgjithshme të punës me kompjuter dhe përgatitjes së dokumenteve;
- Aftësia e dëshmuar për sistemimin dhe mirëmbajtjen e dokumentacionit, përcaktimin e zgjidhjeve të duhura;
- Të ketë shkathtësi të dëshmuara dhe efektive të komunikimit me shkrim dhe me gojë në gjuhën e shtetit pranues dhe në gjuhën angleze;
- Njohuri nga aspekti i ofrimit të shërbimeve diplomatike;
- Të ketë shkathtësi të shkëlqyeshme të vetorganizimit; të jetë në gjendje që të krijojë përparësi në mënyrë efektive duke punuar në një ambient nën presion;
- Të ketë 3 vjet përvojë relevante të punës.

Kandidatët të cilët aplikojnë, për të hyrë në rrethin e ngushtë dhe pastaj për t'iu nënshtruar intervistimit duhet të dorëzojnë këto dokumente:

- Biografia personale (CV);
- Kopja e letërnjoftimit;
- Kopja e kualifikimit-diplomës;
- Dy referenca të punës dhe një letër motivuese;
- Çertifikata nga mjeku për gjendjen shëndetësore;
- Çertifikata/dëshmia se nuk është nën hetime nga autoritetet e shtetit pranues.

Dokumentet e lartpërmendura duhet të dërgohen përmes emailit në embassy.sweden@rks-gov.net Visa mindre

VACANCY ANNOUNCEMENT

Position: Excecutive Assistant
Place of work: Stockholm
Duration of contract: One year (renewable) with a probationary period of 3 months

Duties and Responsibilities
Under the supervision and responsibility of the Head of Mission, undertakes the below duties and responsibilities:

Serves as secretary or assistant to the Head of Mission, but may also provide administrative support to other mission officials. He/she may be charged with the functions of the protocol officer as a dayto-day liaison with the Protocol Office of the receiving state and other local authorities.The incumbent of this position must be able to perform a variety of functions in order to manage the office:

. Telephone and reception services;
. Managing the agenda of the Head of Mission or the main official of the Embassy/Consulate;

. Keeping records for leave and reporting to work, mission personnel files, data for financial management, data for additional salaries and catering, as well as basic files (political, economic, other) of the mission;
. Processing correspondence of incomes and expenses, compiling simple and non-technical correspondence, as well as drafting routine documents;

. Preparation of invitations and maintenance of mission protocol files, guest list,
correspondence with the Protocol Office of the receiving state and other diplomatic or consular missions, as well as the data that are related to official events and banquets;
. Engaged in word processing, transcription, photocopying, document preparation and respective functions;
. Arrangements of meetings, social events, visits of delegations and other official visitors, as well as official trips; maintaining contacts with service providers to support official visits and mission activities.

Criteria and required conditions

. University degree;
. To be a citizen of the Republic of Kosovo (with residence permit in the receiving state), a citizen of the receiving state or a citizen of a third country;
. Have knowledge of the English language and/or knowledge of the official language of the receiving state;
. Proven ability to organize and maintain documentation, determine appropriate solutions;
. Have proven and effective written and oral communication skills in English or the language of the host country;
. Knowledge in terms of providing diplomatic / consular services;
. Have excellent self-organization skills, be able to work effectively under pressure;
. 3 years of relevant work experience.

Candidates applying must meet the following conditions:

. Submit a CV;
. Copy of the identity card;
. Copies of qualification-diploma;
. Two work references and a letter of motivation;
. Health certificate from a Medical Practitioner;
. Clearance certificate confirming they are not undergoing an investigation by the receiving state authorities.

Documents should be submitted by e-mail at embassy.sweden@rks-gov.net Visa mindre

Republika e Kosovës
Republika Kosova - Republic of Kosovo
Qeveria -Vlada - Government
Ministria e Punëve të Jashtme dhe Diasporës - Ministarstvo Inostranih Poslova i Dijaspore - Ministry of Foreign Affairs and the Diaspora
Ambasada në Stokholm - Ambasada u Stokholmu - Embassy in Stockholm

VACANCY ANNOUNCEMENT
For vacant position:
Position: Consular Assistant
Place of work: Embassy of the Republic of Kosovo in Stockholm
Duration of contract: One year (renewable) with a probationary period of 3 months
Application date: 21 July 2020 to 3 August 2020

Duties and Responsibilities
Works under the supervision of the Consul or Chief Consular Officer. Provides general administrative support as defined by the job description, including the specific consular functions given below:
. Greeting the public and determining what services are required, how the request should be handled and providing relevant information and forms to proceed with consular actions;
. Maintaining detailed digital records of all consular transactions, along with accurate records of activities referred to the Ministry of Foreign Affairs, or other government agencies for follow-up.
. Serving as a cashier to receive and calculate public payments for consular services, documents and consular translations.
. Maintain supplies, seals and consular equipment safely.
. Maintenance of all files and consular correspondence.
. Processing consular correspondence and sending routine responses to various requests.

Qualifications, skills, and experience:
. High school diploma;
. To be a citizen of the Republic of Kosovo (with legal residence in the receiving state) or a citizen of the receiving state;
. Have knowledge of Swedish / English, and knowledge of other languages is preferred;
. Proven ability to systematize and maintain documentation, determine appropriate solutions;
. Have proven and effective written and oral communication skills in Swedish / English;
. Knowledge of providing consular services;
. Have excellent self-organization skills, be able to create advantages effectively working in an environment under pressure;
. Have 3 years of relevant work experience.

Candidates who apply must meet these conditions, enter the short list and then be interviewed.
- CV;
- A copy of ID card;
- A copy of school qualification-diploma;
- Two work references and a letter of motivation;
- Health certificate from a Medical Practitioner;
- Clearance certificate confirming they are not undergoing an investigation by the receiving state authorities.

Documents to be submitted by e-mail at consulate.stockholm@rks-gov.net Visa mindre