Lediga jobb Belgiska Ambassaden Stockholm

Administrative assistant in consular affairs

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The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant in consular affairs 1 year contract. EMPLOYER The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide multilingual consular services to Belgians within our jurisdiction. JOB CONTENT As a consular assistant, you are responsible for, inter alia: - Registering new Belgian citizens or... Visa mer

The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant in consular affairs 1 year contract.

EMPLOYER
The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide multilingual consular services to Belgians within our jurisdiction.

JOB CONTENT
As a consular assistant, you are responsible for, inter alia:
- Registering new Belgian citizens or modifications to their personal situation in the relevant databases;
- Handling applications for passports and identity cards;
- Assisting with other consular work: e.g. regarding nationality, legalisation or emergency consular assistance to Belgian citizens;
- Searching for and keeping up-to-date information useful for colleagues' work;
- Drafting letters/verbal notes/various communications.

As a front-desk assistant, you are responsible for, inter alia:
- Replying to requests from external clients (via telephone, e-mail, letters, in presence at the office);
- Answering incoming telephone calls during office hours.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS
Technical skills and knowledge
- Languages:
- Fluent in French or Dutch; good knowledge of the other.
- English/Swedish: desired
- Good knowledge of MS Office and willingness + ability to use additional databases and consular applications
- Excellent communication skills (both spoken and written)
- Knowledge of the Belgian consular legislation and instructions, or willingness to learn about these (on-site and virtual training will be provided according to individual needs).

Soft skills
We are looking for a staff member who is able to work in a team, service-oriented, flexible and, most importantly, reliable.

Recruitment conditions
- Education: upper secondary education;
- Experience in a similar position is an asset but not a must.

SELECTION PROCEDURE
- Screening of CV's
- Job interview + tests (oral and written communication skills, language proficiency)
- Preferred starting date: June 15, 2026 or as soon as possible

OUR OFFER
- A multi-faceted stable job in a small and motivated team, consisting of both Belgian and international staff members;
- A full-time position, working days from Monday to Friday, with flexible working hours;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- Additional pension insurance ;
- Possibility to participate in a duty phone sharing system (compensated);
- Possibility to participate in one or more working visits in Sweden.

More information?

Contact us via stockholm@diplobel.fed.be, or take a look on our website: https://sweden.diplomatie.belgium.be/en Visa mindre

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Polyvalent Maintenance Service Agent

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JOB OFFER The Belgian Embassy in Sweden is seeking a Polyvalent Maintenance Service Agent (M/F/X) for the Ambassador's Residence, located in the heart of Östermalm, near Karlaplan. Job Description 1. Cleaning . Sweep, vacuum, and mop the floors of all rooms and terrasses using appropriate products (depending on the type of surface); . Tidy the apartment, change sheets, and make beds; . Manage waste and handle recycling; . Dust furniture, objects, ... Visa mer

JOB OFFER
The Belgian Embassy in Sweden is seeking a Polyvalent Maintenance Service Agent (M/F/X) for the Ambassador's Residence, located in the heart of Östermalm, near Karlaplan.

Job Description

1. Cleaning

. Sweep, vacuum, and mop the floors of all rooms and terrasses using appropriate products (depending on the type of surface);
. Tidy the apartment, change sheets, and make beds;
. Manage waste and handle recycling;
. Dust furniture, objects, and carpets and ventilate rooms;
. Clean glass surfaces (windows and light fixtures) inside and outside the residence;
. Wash and iron, fold, and sort clothing and other items.

2. Personalized Guest Service

. Manage the residence agenda and plan tasks accordingly.
. Ensure priority is given to the needs of users (internal and external) and offer prompt, proactive, personalized, and efficient service.
. Control and supervise third parties operating at the residence, such as catering services and additional waiters.
. Prepare simple breakfast or dishes upon request

3. Service and Event Management

. Correctly identify guests and welcome them to the residence.
. Coordinate events with the Ambassador's Assistant.
. Answer phone calls and manage the agendas of external suppliers/contractors and supervise them during their stay at the residence.
. Set the table at events at the residence (breakfasts, lunches, dinners, coffee breaks, cocktail parties, receptions, and events).
. Set and clear the table after events.
. Serve guests at the table.

4. Maintenance

. Care for and treat parquet and wooden furniture.
. Regularly inspect the overall condition of the residence, including structure, china, glassware, lighting, and furnishings and clean them if necessary
. Stock the restrooms daily with toiletries (toilet paper, soap, etc.).
. Regularly check that the necessary materials are available (quality and quantity).
. Help moving furniture in case of events.

5. Maintenance of inventories and supplies

. Check the inventory of the cellar for events.
. Update inventory of utensils, tableware and cutlery in the residence.
. Manage and coordinate the necessary food products and supplies. Occasional shopping if requested

6. Kitchen

. Prepare simple breakfasts, lunches and dinners.

Contract start date: December 1, 2025

Contract: Full time contract ( 37, 5 hours a week)
Contract of one year, renewable, with a probation period of 6 months, subject to Swedish law.

Salary: Attractive salary package. Substantiated experience with a diplomatic residence or in a similar position can be taken into account.

Profile
. Loyalty, discretion, sense of responsibility;
. Sensitivity to etiquette and protocol;
. Teamwork skills;
. Polyvalence, flexibility in hours schedules and versatility;
. Service-oriented (prioritizing guest needs);
. Good knowledge of English (French, Dutch and/or Swedish are a plus) and good communication skills;
. Reliable and respectful of privacy
. Comply with Swedish regulations governing residency in Sweden.

General Conditions: Send your CV with a photo and cover letter in English, two letters of recommendation with references to : stockholm@diplobel.fed.be
Only applications sent to this address will be considered.

Application deadline: 10 October 2025

More information: stockholm@diplobel.fed.be Visa mindre

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Embassy of Belgium/Administrative Assistant

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The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant in consular affairs Contract of 1 year (can be transformed into a contract of indefinite duration) The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction. JOB CONTENT: As a front-desk assistant, you are responsible for, inte... Visa mer

The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant in consular affairs Contract of 1 year (can be transformed into a contract of indefinite duration)

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.

JOB CONTENT:

As a front-desk assistant, you are responsible for, inter alia:
- Replying to requests from external clients (via telephone, e-mail, letters);
- Answering incoming telephone calls during office hours.

As a consular assistant, you are responsible for, inter alia:
Registering new Belgian citizens or modifications to their personal situation in the relevant databases;
- Handling applications for passports and identity cards;
- Processing requests related to visa applications;
- Assisting with other consular work, such as the organisation of elections, matters regarding nationality, or emergency consular assistance to Belgian citizens;
- Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
- Drafting letters/verbal notes/various communications.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS:

Technical skills and knowledge
- Languages: Dutch and/or French: required, English: desired, Swedish: desired
- Good knowledge of MS Office and willingness + ability to use additional databases and consular applications
- Excellent communication skills (both spoken and written)
Knowledge of the Belgian consular legislation and instructions, or willingness to learn about these (on-site and virtual training will be provided according to individual needs).

Soft skills
We are looking for a staff member who is able to work in a team, is service-oriented, flexible and, most importantly, reliable.

Recruitment conditions:
- Education: upper secondary education;
- Experience in a similar position is an asset but not a must.

SELECTION PROCEDURE:

Screening of CV's
- Job interview + tests (oral and written communication skills, language proficiency)
- Starting date: 1 February 2024 (to be confirmed / discussed later in the selection procedure)

OUR OFFER:

- A multi-faceted stable job in a small and motivated team, consisting of both Belgian and international staff members;
- A full time position, working days from Monday to Friday, with flexible working hours;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- Additional pension insurance;
- 30 holidays per year, in addition to 14 closing days of the Embassy;
- Possibility to participate in a duty phone sharing system (compensated by additional holidays)
- Possibility to receive reimbursement for language classes (Swedish, French, Dutch or German).
- Possibility to participate in working visits in Sweden (on average 2-3 times per year).
- A fixed-term contract of 1 year, which can be transformed into a contract of indefinite duration.

MODALITIES CANDIDACY:

Candidates can send their CV and motivation letter to stockholm@diplobel.fed.be or to Box 12195, 102 25 Stockholm, by 14 December 2023 at the latest.

More information?
Contact us via stockholm@diplobel.fed.be, or take a look on our website: https://sweden.diplomatie.belgium.be/en

CONTACT
T +46 (0) 853 48 02 00
E-mail: stockholm@diplobel.fed.be
sweden.diplomatie.belgium.be Visa mindre

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Administrative assistant

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The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration) The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction. JOB CONTENT a front-desk assistant, you are responsible for inter alia: - Replying to reque... Visa mer

The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration)

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.

JOB CONTENT
a front-desk assistant, you are responsible for inter alia:
- Replying to requests from external clients (via telephone, e-mail, letters);
- Answering incoming telephone calls during office hours.
As an administrative assistant, you are responsible for inter alia:
- Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
- Drafting letters/verbal notes/various communications.
As an assistant to the Consul, you are responsible for inter alia:
- Handling incoming and outgoing invoices, including the preparation of payments and the registration of expenses and receipts in the relevant accounting software;
- Contacts with the Swedish authorities regarding accounting and taxes.
As a social media and public diplomacy assistant, you are responsible for:
- Managing the content of the Embassy's website, under the supervision of the Ambassador;
- Managing the social media channels of the Embassy, under the supervision of the Ambassador;
- Contributing to the regular newsletter of the Embassy.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS
Technical skills and knowledge
- Languages:
o Dutch and/or French: required
o English: required
o Swedish: desired
- Good knowledge of MS Office and social media
- Knowledge of financial and budgetary procedures, or willingness to learn about these

Soft skills
We are looking for a staff member who is able to work in a team, is service-oriented, flexible and reliable.
Recruitment conditions
- Education: upper secondary education or relevant experience;
- Experience in a similar position is an asset;
- In possession of a Swedish work permit or a Swedish personal number.

OUR OFFER
- A multi-faceted stable job in a small and motivated team consisting of both Belgian and international staff members;
- A full time position, working days from Monday to Friday, with flexible working hours and the possibility for telework;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- 30 holidays per year, in addition to 14 closing days of the Embassy;
- Additional pension insurance;
- Possibility to follow language classes in Swedish, French or German.
- A fixed-term contract of 1 year, which can be transformed into a contract of indefinite duration. Visa mindre

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Multi-skilled administrative assistant in consular affairs

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The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction. As a consular assistant, you are responsible for, inter alia: - Registering new Belgian citizens or modifications to their personal situation in the relevant databases; - Handling applications for passports and identity cards; - Assisting with other consular work: e.g. regarding nationality... Visa mer

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.

As a consular assistant, you are responsible for, inter alia:
- Registering new Belgian citizens or modifications to their personal situation in the relevant databases;
- Handling applications for passports and identity cards;
- Assisting with other consular work: e.g. regarding nationality, legalisation or emergency consular assistance to Belgian citizens;
- Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
- Drafting letters/verbal notes/various communications.
As a front-desk assistant, you are responsible for, inter alia:
- Replying to requests from external clients (via telephone, e-mail, letters, in presence at the office);
- Answering incoming telephone calls during office hours.

Technical skills and knowledge
-Languages:
Dutch and/or French: required
English: desired
Swedish: desired
- Good knowledge of MS Office and willingness + ability to use additional databases and consular applications

Excellent communication skills (both spoken and written)
- Knowledge of the Belgian consular legislation and instructions, or willingness to learn about
these (on-site and virtual training will be provided according to individual needs).
Soft skills
We are looking for a staff member who is able to work in a team, service-oriented, flexible and, most importantly, reliable.
Recruitment conditions
- Education: upper secondary education;
- Experience in a similar position is an asset but not a must.

- Screening of CV's
- Job interview + tests (oral and written communication skills, language proficiency).

- A multi-faceted stable job in a small and motivated team, consisting of both Belgian and
international staff members;
- A full-time position, working days from Monday to Friday, with flexible working hours;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- Additional pension insurance ;
- Possibility to participate in a duty phone sharing system (compensated by additional
holidays);
- Possibility to participate in one or more working visits in Sweden. Visa mindre

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Administrative assistant

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The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration). The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction. JOB CONTENT As a front-desk assistant, you are responsible for: - Replying to requests fr... Visa mer

The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration).

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia.
We also provide consular services to Belgians within our jurisdiction.

JOB CONTENT
As a front-desk assistant, you are responsible for:
- Replying to requests from external clients (via telephone, e-mail, letters);
- Answering incoming telephone calls during office hours;
- Distributing, sorting and recording incoming and outgoing correspondence.
As an administrative assistant, you are responsible for:
- Proofreading and, if necessary, correcting documents (spelling, layout, etc.);
- Creating spreadsheets and preparing presentations;
- Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
- Managing simple instruction files (diplomatic flights, notifications to local authorities, etc.).
As the Ambassador's personal assistant, you are responsible for:
- Managing the Ambassador's agenda;
- Making contacts for the Embassy or for the Ambassador with local official bodies, other representations, private organisations, suppliers, etc.;
- Drawing up the list of participants/guests and preparing the invitations;
- Listing the equipment and services needed (premises, catering, interpreters, etc.);
- Drafting letters/verbal notes/various communications under the Ambassador's supervision;
- Preparing the minutes of internal meetings;
- Booking flights, hotels, restaurants, etc.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS
- Languages:
Swedish: required
English: required
Dutch and/or French: desirable
- Good knowledge of MS Office;
- Knowledge of applicable regulations (e.g. in the diplomatic guides of Sweden and Latvia);
- Knowledge of relevant local legislation.

Soft skills
We are looking for a staff member who is able to work in a team, is service-oriented, flexible and reliable.
Recruitment conditions
- Education: upper secondary education or relevant experience;
- Experience in a similar position is an asset;
- In possession of a Swedish work permit or a Swedish personal number.

OUR OFFER
- A multi-faceted stable job in a small and motivated team consisting of both Belgian and international staff members;
- A full time position, working days from Monday to Friday, with flexible working hours and the possibility for telework;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- 30 holidays per year, in addition to 14 closing days of the Embassy;
- Additional pension insurance;
- A fixed-term contract of 1 year, which can be transformed into a contract of indefinite duration.

SELECTION PROCEDURE
- Screening of CV's
- Job interview
- Starting date: as soon as possible Visa mindre

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Administrative and accounting assistant

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The Embassy of Belgium in Stockholm is hiring a full time qualified administrative and accounting assistant You will be responsible for accounting matters and diverse administrative tasks and will work under the direct supervision of the Consul. The position will be vacant from June 15th 2020 on. Main tasks - follow up on all payments (rent, salaries, invoices from suppliers, .); - register the payments and incomes in Accounting (IT application dev... Visa mer

The Embassy of Belgium in Stockholm is hiring a full time qualified administrative and accounting assistant

You will be responsible for accounting matters and diverse administrative tasks and will work under the direct supervision of the Consul.

The position will be vacant from June 15th 2020 on.

Main tasks
- follow up on all payments (rent, salaries, invoices from suppliers, .);
- register the payments and incomes in Accounting (IT application developed by the Belgian Ministry of Foreign Affairs);
- prepare accounting reports on a monthly basis for the MFA HQ in Brussels;
- be in contact with Belgian and Swedish administration agencies, contractors and suppliers;
- provide administrative support in the realm of office management, communication or consular support.

Qualifications
- very good to excellent written and oral knowledge of French or Dutch, Swedish and English;
- good knowledge of the Swedish administration agencies;
- good computer skills (MS Word and MS Excel), and be a quick learner of new IT-programs;
- precision and accuracy, flexibility and initiative, discretion, and the commitment to work as part of a small team;
- able to work under pressure and meet deadlines while maintaining precision;
- working experience in the area of finance and administration is an asset, as well as a basic knowledge of the functioning of the Belgian state.

The Belgian Embassy offers
- a one year contract, that can be converted into a stable, long term position;
- a reliable working environment in a small and dynamic team;
- a decent salary and good working conditions. Visa mindre

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Lediga jobb Belgiska Ambassaden i Stockholm

Administrative assistant in consular affairs

Polyvalent Maintenance Service Agent

Embassy of Belgium/Administrative Assistant

Administrative assistant

Multi-skilled administrative assistant in consular affairs

Administrative assistant

Administrative and accounting assistant